Operations-Centric Executive VA: Systems & Process Architect

Outsourced Staff; Philippines; On-site; PHP 1,236,094 - 1,854,141; Full time

Job summary

Outsourced Staff in the Philippines is seeking an Executive Virtual Assistant who excels in building structured systems and improving operational efficiency. The role requires a proactive individual, responsible for managing workflows and operational tasks while working closely with the Principal.

The ideal candidate must have a process-driven mindset, advanced proficiency in Google Workspace or Microsoft 365, and at least 3 years of experience in a related role. This position offers a chance to enhance organisational efficiency and play a key part in business growth.

Qualifications

• Minimum 3+ years of experience in a Virtual Assistant, Executive Assistant, or Operations role.
• Strong written and spoken English communication skills.
• Proven ability to identify, improve, and streamline processes or systems.

Responsibilities

• Review current workflows and develop structured Standard Operating Procedures (SOPs).
• Manage the full job lifecycle including scheduling and dispatching technicians.
• Take ownership of the Principal’s inbox and calendar.

Skills

Process-driven mindset

Strong systems thinking

Confident communication

Organisational skills

Education

3+ years experience in a relevant role

Tools

Google Workspace

Microsoft 365

ServiceM8

JotForm

Job description

Outsourced Staff in the Philippines is seeking an Executive Virtual Assistant who excels in building structured systems and improving operational efficiency. The role requires a proactive individual, responsible for managing workflows and operational tasks while working closely with the Principal.

The ideal candidate must have a process-driven mindset, advanced proficiency in Google Workspace or Microsoft 365, and at least 3 years of experience in a related role. This position offers a chance to enhance organisational efficiency and play a key part in business growth.