Senior Executive Assistant — Strategic Scheduling & Coordination

Private Advertiser; Bacoor; On-site; PHP 502,000 - 725,000; Full time

Job summary

Private Advertiser in Cavite, Philippines is seeking an Executive Assistant to provide comprehensive administrative and organizational support to a senior executive. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The role requires strong communication, time management, and independence, with 3–5 years of EA/PA experience. Proficiency in Microsoft Office and Google Workspace is essential, and you must be able to anticipate

Qualifications

• Bachelor's degree in a relevant field.
• 3–5 years of experience as an Executive Assistant/Personal Assistant or similar role.
• Experience supporting a senior executive is highly preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Highly detail-oriented and capable of handling multiple priorities.
• Proficient in Microsoft Office and Google Workspace.
• Ability to work independently and handle sensitive information.

Responsibilities

• Manage schedules, appointments, meetings, and daily activities.
• Coordinate meetings, prepare agendas, and organize documents and materials.
• Handle emails, correspondence, calls, and other communications.
• Prepare reports, presentations, minutes, and other business documents.
• Arrange business trips, transportation, accommodations, and itineraries.
• Monitor important deadlines, commitments, and follow-ups.
• Coordinate with internal departments, clients, suppliers, and external stakeholders.
• Maintain organized and confidential records and information.
• Conduct research and gather information as requested.
• Provide support for business and personal tasks related to the executive’s activities.
• Assist with special projects and other tasks as assigned.
• Proactively identify scheduling conflicts, priorities, and potential concerns and recommend solutions.

Skills

Communication

Interpersonal skills

Time management

Detail-oriented

Independent worker

Discretion

Education

Bachelor's degree in Business Administration/Management/Office Administration

Tools

Microsoft Office

Google Workspace

Job description

Private Advertiser in Cavite, Philippines is seeking an Executive Assistant to provide comprehensive administrative and organizational support to a senior executive. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

The role requires strong communication, time management, and independence, with 3–5 years of EA/PA experience. Proficiency in Microsoft Office and Google Workspace is essential, and you must be able to anticipate