Executive Assistant to 2 Executives | Scheduling & Reports

CF Solutions Philippines Inc.; Quezon City; On-site; PHP 300,000 - 540,000; Full time

Job summary

CF Solutions Philippines Inc. is seeking a highly organized Executive Assistant to manage schedules, emails, reporting, and administrative priorities for two executives.

The role requires coordinating complex calendars, preparing scheduling updates and reports, and handling confidential communications with professionalism. The ideal candidate has 3–5 years of EA experience, preferably supporting multiple senior leaders, a bachelor's degree, and a healthcare background.

Qualifications

• 3–5 years of experience as an Executive Assistant or similar role.
• Bachelor's degree preferred.
• Must have Healthcare Background.
• Excellent verbal and written communication.
• Strong proficiency in MS Office and calendar/email tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Schedule and coordinate meetings, appointments, and travel for two executives.
• Manage and prioritize incoming emails, draft responses, and maintain organized inboxes.
• Prepare agendas, summarize minutes, and follow up on action items.
• Act as primary point of contact for internal and external stakeholders.
• Provide regular calendar updates, track attendance, and communicate scheduling changes.
• Anticipate executives' needs, prioritize tasks, and manage deadlines.
• Maintain strict confidentiality on sensitive information.
• Support reporting, document preparation, and data tracking as needed.
• Follow up with teams and partners to ensure commitments are met.

Tools

Microsoft Office Suite

Job description

CF Solutions Philippines Inc. is seeking a highly organized Executive Assistant to manage schedules, emails, reporting, and administrative priorities for two executives.

The role requires coordinating complex calendars, preparing scheduling updates and reports, and handling confidential communications with professionalism. The ideal candidate has 3–5 years of EA experience, preferably supporting multiple senior leaders, a bachelor's degree, and a healthcare background.