Executive Assistant to Founder — Creative & Digital Marketing

D2B; Philippines; Remote; PHP 350,000 - 600,000; Full time

Job summary

D2b is seeking an organized, proactive Executive Assistant to support the founder across two creative agencies. The role focuses on managing calendars, coordinating cross-business projects, and driving productivity through AI-enabled processes.

You will work closely with leadership to streamline communications, prepare reports and presentations, and ensure smooth daily operations in a fast-paced, creative environment.

Qualifications

• Proven experience as an Executive Assistant or similar
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal English communication skills
• Highly proactive and able to work independently
• Experience supporting senior executives or business owners
• Comfortable in a fast-paced, evolving environment
• Proficient with Microsoft 365 and Google Workspace
• Experience using project management and collaboration tools
• Confident using AI tools to boost productivity and workflows
• High attention to detail and problem-solving abilities

Responsibilities

• Manage the founder's calendar, meetings, appointments, and daily priorities
• Coordinate projects, deadlines, and communication across multiple businesses
• Handle administrative tasks, documentation, and operational support
• Prepare reports, presentations, meeting agendas, and follow-up items
• Streamline workflows and implement AI-powered productivity improvements
• Assist with project management, task tracking, and team coordination
• Liaise with clients, suppliers, and internal stakeholders professionally
• Organize digital files, systems, and business documentation
• Support creative and operational initiatives as priorities evolve
• Identify opportunities to improve efficiency and implement productivity solutions

Skills

Executive Assistant

Organizational skills

English communication

Independent work

AI tools

MS 365

Google Workspace

Project coordination

Client liaison

Tools

Asana

ClickUp

Monday.com

Trello

Notion

Job description

D2b is seeking an organized, proactive Executive Assistant to support the founder across two creative agencies. The role focuses on managing calendars, coordinating cross-business projects, and driving productivity through AI-enabled processes.

You will work closely with leadership to streamline communications, prepare reports and presentations, and ensure smooth daily operations in a fast-paced, creative environment.