Senior Executive Assistant | Global Travel & Calendar Pro

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Taguig; On-site; PHP 550,000 - 900,000; Full time

Job summary

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) is seeking an Executive Assistant to support senior executives, manage calendars, travel, and prepare reports across multiple time zones. The role emphasizes discretion and high-quality communication with internal teams, clients, and external partners.

You will draft correspondence, coordinate meetings, and maintain organized files while collaborating with the global EA network to ensure smooth operations and effective executive support.

Qualifications

• Bachelor's degree or equivalent experience strongly preferred.
• Over 3 years of executive assistant experience supporting high-level executives.
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Unflappable, flexible, and able to overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums.
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom.
• Ability to work across multiple time zones and flexible in work schedule.
• Exceptional attention to detail.
• Strong diary management skills and extensive experience with travel and accommodation booking.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements.
• Draft and prepare executive-level correspondence including emails, presentations, reports, and miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence or workload challenges.
• Develop and maintain effective working relationships with clients and colleagues.

Skills

Executive support

Calendar management

Travel coordination

Communications

Problem solving

Discretion

Time zone coordination

Relationship building

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Webex/Zoom

Job description

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) is seeking an Executive Assistant to support senior executives, manage calendars, travel, and prepare reports across multiple time zones. The role emphasizes discretion and high-quality communication with internal teams, clients, and external partners.

You will draft correspondence, coordinate meetings, and maintain organized files while collaborating with the global EA network to ensure smooth operations and effective executive support.