Hybrid Senior Executive Assistant - Global Talent

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Taguig; Hybrid; PHP 600,000 - 1,000,000; Full time

Job summary

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) seeks an experienced Executive Assistant to support senior executives in a dynamic, hybrid environment in the Philippines. You will manage calendars, travel, correspondence, and meeting logistics across time zones.

The role requires handling confidential information with discretion, preparing reports and presentations, and coordinating with internal teams and external partners to ensure seamless operations.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5–7 years EA experience supporting high-level executives.
• Strong time-management and communication skills across platforms.
• Proven ability to handle confidential information discreetly.

Responsibilities

• Provide senior-level executive administrative support.
• Coordinate complex scheduling and calendar management.
• Manage executive inbox and correspondence.
• Arrange travel logistics (visas, flights, accommodations) and activities.
• Prepare materials for meetings, agendas, minutes, and presentations.
• Manage expenses and reimbursements; create expense reports.
• Conduct research and prepare executive-level reports and presentations.
• Organize and maintain documents and files for easy retrieval.
• Assist with special projects to support executives’ objectives.
• Safeguard confidential information with discretion.
• Build and maintain relationships with executives, colleagues, and stakeholders.
• Adapt to changing priorities and deadlines; support the EA network.

Skills

Time management

Communication

Discretion

Multi-time zone coordination

Hybrid work readiness

Tech savvy

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Webex

Workday

PeopleSoft

Job description

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) seeks an experienced Executive Assistant to support senior executives in a dynamic, hybrid environment in the Philippines. You will manage calendars, travel, correspondence, and meeting logistics across time zones.

The role requires handling confidential information with discretion, preparing reports and presentations, and coordinating with internal teams and external partners to ensure seamless operations.