Senior Executive Assistant | Global Calendar & Travel Maestro

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks a dedicated Specialist - Executive Assistant to provide comprehensive support to senior executives. You will manage calendars, coordinate travel across time zones, draft correspondence, and help prepare reports and presentations.

The role requires 2–3 years of EA experience, exceptional communication, and strict confidentiality. Strong presentation tools knowledge (InDesign, Mural/Miro, Smartsheet) is a plus.

Qualifications

• Bachelor’s degree or equivalent experience is strongly preferred.
• At least 2–3 years of executive assistant experience supporting high-level executives (in-country, regional, or global).
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Extremely strong communication skills across multiple platforms (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones, including flight bookings and visa requirements.
• Draft and prepare executive-level correspondence, emails, presentations, and reports.
• Coordinate materials for meetings and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses and assist with special projects and events.

Skills

Calendar management

Travel planning

Communication skills

Meeting logistics

Document preparation

Education

Bachelor’s degree or equivalent experience

Tools

InDesign

Mural/Miro

Smartsheet

Microsoft Office

Adobe Acrobat

Bluebeam

Webex

Zoom

Job description

Jones Lang LaSalle Incorporated seeks a dedicated Specialist - Executive Assistant to provide comprehensive support to senior executives. You will manage calendars, coordinate travel across time zones, draft correspondence, and help prepare reports and presentations.

The role requires 2–3 years of EA experience, exceptional communication, and strict confidentiality. Strong presentation tools knowledge (InDesign, Mural/Miro, Smartsheet) is a plus.