Senior Executive Assistant - Global Exec Support

Aecom Philippines, Inc.; Pateros; On-site; PHP 600,000 - 900,000; Full time

Job summary

AECOM Philippines, Inc. is seeking aSenior Executive Assistant (Level 10) to support senior executives and directors with high-level coordination, internal communications, and sensitive logistics.

The role emphasizes executive calendar leadership, travel planning, and cross‑functional collaboration across global teams. The position requires 3–5 years of experience supporting executives, excellent communication, and strong MS Office skills.

Qualifications

• Must have 3 to 5 years of experience supporting global stakeholders.
• Excellent written and spoken communication.
• Proficiency in MS Office particularly Excel and PowerPoint.
• Must be willing to work fixed night shifts and 3 days onsite per week.

Responsibilities

• Manage high-volume, dynamic calendars for senior leaders and cross-functional teams.
• Draft, screen, and manage executive communications with professionalism.
• Coordinate complex international and domestic travel for executives.
• Plan and manage executive-level meetings, board reviews, and workshops; prepare briefing materials.
• Oversee expense workflows with budgeting oversight and liaise with Finance and Procurement.
• Develop executive reports, dashboards, and confidential briefings for decision-making.
• Coordinate vendor onboarding, PO creation, and contract routing with Legal and Finance.

Skills

Executive support

Communication skills

MS Office

Excel

PowerPoint

Tools

MS Office

Excel

PowerPoint

Job description

AECOM Philippines, Inc. is seeking aSenior Executive Assistant (Level 10) to support senior executives and directors with high-level coordination, internal communications, and sensitive logistics.

The role emphasizes executive calendar leadership, travel planning, and cross‑functional collaboration across global teams. The position requires 3–5 years of experience supporting executives, excellent communication, and strong MS Office skills.