Executive Assistant II

Aecom Philippines, Inc.; Pateros; On-site; PHP 600,000 - 900,000; Full time

Job summary

AECOM Philippines, Inc. is seeking aSenior Executive Assistant (Level 10) to support senior executives and directors with high-level coordination, internal communications, and sensitive logistics.

The role emphasizes executive calendar leadership, travel planning, and cross‑functional collaboration across global teams. The position requires 3–5 years of experience supporting executives, excellent communication, and strong MS Office skills.

Qualifications

• Must have 3 to 5 years of experience supporting global stakeholders.
• Excellent written and spoken communication.
• Proficiency in MS Office particularly Excel and PowerPoint.
• Must be willing to work fixed night shifts and 3 days onsite per week.

Responsibilities

• Manage high-volume, dynamic calendars for senior leaders and cross-functional teams.
• Draft, screen, and manage executive communications with professionalism.
• Coordinate complex international and domestic travel for executives.
• Plan and manage executive-level meetings, board reviews, and workshops; prepare briefing materials.
• Oversee expense workflows with budgeting oversight and liaise with Finance and Procurement.
• Develop executive reports, dashboards, and confidential briefings for decision-making.
• Coordinate vendor onboarding, PO creation, and contract routing with Legal and Finance.

Skills

Executive support

Communication skills

MS Office

Excel

PowerPoint

Tools

MS Office

Excel

PowerPoint

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Senior Executive Assistant (Level 10) supports senior executives and directors, delivering high-level executive coordination, decision-ready communication support, and oversight of sensitive logistics. The role also champions internal comms, vendor alignment, and event leadership.

Responsibilities & Duties

• Executive-Level Calendar Leadership
  Manage high-volume and dynamic calendars for senior leaders, often involving cross-functional, global, and high-stakes engagements. Make independent decisions on scheduling conflicts, apply executive judgment, and ensure calendar alignment with strategic priorities and business goals.
• Executive Communication Gatekeeping
  Serve as the first line of contact for internal and external stakeholders on behalf of the executive. Draft, screen, and manage communications with professionalism, tone alignment, and sensitivity to audience and business context. Escalate and filter issues requiring executive attention.
• Strategic Travel & VIP Coordination
  Oversee complex international and domestic travel for senior executives, including multi-leg itineraries, offsite arrangements, high-security requirements, and contingency planning. Coordinate closely with travel providers, vendors, and internal teams to anticipate and resolve challenges before they occur.
• High-Level Meeting & Event Management
  Independently organize and manage executive-level meetings, board reviews, cross-regional workshops, and stakeholder summits. Prepare briefing materials, strategic agendas, and executive summaries. Take ownership of follow-through on decisions, actions, and cascading communications.
• Advanced Expense and Budget Oversight
  Manage expense workflows with a higher level of scrutiny, forecasting, and proactive issue resolution. Track departmental or project-related budgets, reconcile with Finance, and liaise with Procurement for complex approvals, vendor reconciliations, and early release payment requests.
• Executive-Grade Reporting & Analysis
  Develop and maintain key executive documents such as strategic reports, performance dashboards, confidential briefings, and decision memos. Interpret data and format information in a way that enables executive decision-making.
• Vendor, Procurement & Legal Coordination
  Handle end-to-end coordination for vendor onboarding, PO creation, legal contract routing, and invoice disputes. Collaborate with Legal and Finance for confidentiality agreements, COIs, and compliance documents on behalf of the executive’s function.

Qualifications

• Must have at least 3 to 5 years of experience supporting global stakeholder; end-to-end.
• Excellent communication skills - written and spoken
• Proficiency in MS Office particularly Excel and PowerPoint.
• Must be willing to work fixed night shifts and 3 days onsite per week.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.