Senior Executive Assistant - Flexible Work Options

Aecom2; Taguig; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability benefits

Paid time off

Leaves of absence

Flexible work options

Well-being resources

Employee assistance program

Job summary

AECOM is seeking a Senior Executive Assistant to provide comprehensive administrative support to one or more executives. The role requires exceptional organizational skills, discretion, and professional maturity across diverse, complex tasks.

Key duties include diary management, travel arrangements (domestic and international), report preparation, and effective collaboration with internal teams and external partners. The position emphasizes confidentiality and high ethical standards.

Qualifications

• Bachelor's Degree or equivalent experience.
• MS 365 experience covering Word, Excel, Outlook and PowerPoint.
• Ability to thrive in a fast-paced environment.
• Excellent interpersonal, organizational, and communication skills.
• Attention to detail with accurate documentation and task completion.
• Strong verbal and written communication abilities.
• Experience drafting reports and correspondence.
• Experience managing multiple deadlines and changing priorities.
• Experience working with a global team.
• Understanding of administrative and vendor support functions.
• Experience with project coordination and budget tracking.
• SharePoint experience is a plus.

Responsibilities

• Maintain the Executive's diary and manage complex appointments.
• Represent the Executive and manage communications with internal and external networks.
• Structure and prioritize day-to-day administrative activities and events.
• Create reports, spreadsheets, email groups, and databases for executive needs.
• Arrange domestic and international travel with attention to detail.
• Collaborate across levels and develop networks with peers and groups.
• Uphold confidentiality and professional ethics per company policies.
• Prepare and coordinate presentations for meetings and events.
• Support virtual and in-person events and executive communications.
• Manage executive correspondence and expense reports.
• Conduct research and process departmental expenses and invoices.
• Process purchase requests and vendor setups; coordinate accounts payable.
• Work with Team Lead on process improvements and stakeholder experience; mentor juniors.
• Lead and support key projects; maintain professionalism and adaptability.

Skills

Interpersonal skills

Organizational skills

Communication skills

Report drafting

Global collaboration

Education

Bachelor's Degree or equivalent experience

Tools

MS 365 Suite

SharePoint

Job description

AECOM is seeking a Senior Executive Assistant to provide comprehensive administrative support to one or more executives. The role requires exceptional organizational skills, discretion, and professional maturity across diverse, complex tasks.

Key duties include diary management, travel arrangements (domestic and international), report preparation, and effective collaboration with internal teams and external partners. The position emphasizes confidentiality and high ethical standards.