Senior Executive Assistant: Global Ops & Projects

Aecom Philippines, Inc.; Pateros; On-site; PHP 700,000 - 1,100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Flexible work options

Employee assistance program

Job summary

AECOM Philippines, Inc. is seeking a Senior Executive Assistant to provide comprehensive administrative support to one or more executives.

The role requires exceptional organizational skills, discretion, and professional maturity, with responsibilities spanning day-to-day operations, reporting, travel, events, and stakeholder coordination. You will support multiple executives, draft reports, maintain calendars, manage confidential information, and guide junior team members while upholding the

Qualifications

• Bachelor’s Degree or equivalent experience.
• Strong experience with MS 365 (Word, Excel, Outlook, PowerPoint).
• Ability to thrive in a fast-paced environment with strong communication and organizational skills.
• Experience drafting reports and correspondence; managing multiple deadlines.
• Experience with vendor support, project coordination, and budget tracking.
• Experience with SharePoint is a plus.

Responsibilities

• Maintain the Executive’s diary with complex appointments and prioritization.
• Represent the Executive and manage communications with internal and external networks.
• Arrange domestic and international travel with attention to detail.
• Prepare and coordinate presentations and reports.
• Coordinate virtual and in-person events; manage correspondence for the executive.
• Process expenses, invoices, and vendor payments; track departmental expenses.
• Collaborate with Team Lead to drive process improvements and support junior staff.
• Lead and support key projects; maintain confidentiality and professionalism.

Skills

MS 365

Communication

Organization

Attention to detail

Report drafting

Vendor support

Project coordination

Budget tracking

SharePoint

Education

Bachelor’s degree or equivalent

Tools

SharePoint

Job description

AECOM Philippines, Inc. is seeking a Senior Executive Assistant to provide comprehensive administrative support to one or more executives.

The role requires exceptional organizational skills, discretion, and professional maturity, with responsibilities spanning day-to-day operations, reporting, travel, events, and stakeholder coordination. You will support multiple executives, draft reports, maintain calendars, manage confidential information, and guide junior team members while upholding the