Senior Executive Assistant | Calendar & Governance Support

Fil-Estate CORE, Inc.; Mandaluyong; On-site; PHP 420,000 - 620,000; Full time

Job summary

Fil-Estate CORE, Inc. is seeking an Executive Assistant based in Mandaluyong City, Metro Manila. This role provides high-level administrative and secretarial support to senior management, managing calendars, correspondence, and meetings while maintaining confidentiality.

You will coordinate travel, prepare documents, and support board meetings and events. The role requires 3–5 years of senior-level secretarial experience and excellent communication skills.

Qualifications

• Minimum 3–5 years in a senior secretarial/EA role.
• Strong organizational and time management skills.
• Discretion with confidential information and executive support.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Prepare/edit correspondence, reports, and presentations for senior management.
• Organize board meetings, conferences, and corporate events.
• Maintain confidential information with discretion.
• Manage incoming communications and route to appropriate teams.
• Maintain filing systems and records in physical and digital formats.
• Support finance tasks like expense reports, invoicing, and budgeting.
• Assist with research to support executive decisions.
• Liaise with internal and external stakeholders on behalf of executives.
• Assist with special projects as required.

Skills

Calendar management

Secretarial support

Board meetings coordination

MS Office

Written & verbal communication

Tools

Microsoft Office Suite

Job description

Fil-Estate CORE, Inc. is seeking an Executive Assistant based in Mandaluyong City, Metro Manila. This role provides high-level administrative and secretarial support to senior management, managing calendars, correspondence, and meetings while maintaining confidentiality.

You will coordinate travel, prepare documents, and support board meetings and events. The role requires 3–5 years of senior-level secretarial experience and excellent communication skills.