Executive Assistant

Private Advertiser; Pasay; Presencial; PHP 420.000 - 660.000; Jornada completa

Descripción de la vacante

Private Advertiser in the Philippines is seeking a proactive Executive Assistant to provide high-level administrative support to senior leaders. You will manage calendars, coordinate meetings, handle correspondence, prepare reports and ensure confidential documents are organized and ready for decision-making.

The role requires 3–5 years of relevant experience, strong MS Office skills, excellent communication, and a professional, discreet approach to handling sensitive information.

Formación

• Bachelor's degree in business/related field.
• 3–5 years as Executive/Personal/Administrative Assistant.
• Strong Microsoft Office skills (Word/Excel/PowerPoint).
• Excellent written and verbal communication.
• Highly organized with strong time management.

Responsabilidades

• Manage and maintain the executive's calendar, appointments, meetings, and schedules.
• Coordinate meetings, including preparation of agendas, meeting materials, and minutes when required.
• Handle emails, correspondence, calls, and other communications on behalf of the executive.
• Prepare, organize, and maintain reports, presentations, letters, memos, and other confidential documents.
• Coordinate with internal departments, clients, suppliers, and external stakeholders as necessary.
• Monitor and follow up on pending tasks, action items, approvals, and deadlines.
• Assist in preparing documents and information required for management meetings and decision-making.
• Arrange business travel, transportation, accommodation, itineraries, and other logistical requirements.
• Maintain an organized filing system for confidential and important executive documents.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Assist in coordinating company events, executive engagements, and special projects.
• Conduct research and gather information as requested by the executive.
• Monitor incoming documents and ensure that urgent or important matters are properly escalated.Perform other administrative and executive support duties as may be assigned.

Conocimientos

Communication skills

Time management

Multitasking

Discretion

Interpersonal skills

Educación

Bachelor's degree in Business Administration, Management, Office Administration, or related field

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Descripción del empleo

The Executive Assistant provides high-level administrative and organizational support to executives and management. The role involves managing schedules, coordinating meetings, handling correspondence, preparing documents and reports, and ensuring that executive-level activities and commitments are properly organized and followed through.

Key Responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and schedules.
• Coordinate meetings, including preparation of agendas, meeting materials, and minutes when required.
• Handle emails, correspondence, calls, and other communications on behalf of the executive.
• Prepare, organize, and maintain reports, presentations, letters, memos, and other confidential documents.
• Coordinate with internal departments, clients, suppliers, and external stakeholders as necessary.
• Monitor and follow up on pending tasks, action items, approvals, and deadlines.
• Assist in preparing documents and information required for management meetings and decision-making.
• Arrange business travel, transportation, accommodation, itineraries, and other logistical requirements.
• Maintain an organized filing system for confidential and important executive documents.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Assist in coordinating company events, executive engagements, and special projects.
• Conduct research and gather information as requested by the executive.
• Monitor incoming documents and ensure that urgent or important matters are properly escalated.Perform other administrative and executive support duties as may be assigned.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• At least 3-5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Strong proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Detail-oriented with excellent follow-through skills.
• Able to handle confidential information with discretion.
• Professional, proactive, reliable, and capable of working with minimal supervision.
• Strong interpersonal skills and ability to coordinate effectively with different levels of the organization.

Preferred Skills

• Experience supporting senior executives or top management.
• Strong calendar and meeting management skills.
• Excellent follow-up and coordination skills.
• Ability to prioritize multiple urgent and confidential matters.
• Professional demeanor