Senior Administrative & Programs Coordinator

Aecom Philippines, Inc.; Pateros; Hybrid; PHP 260,000 - 360,000; Full time

Job summary

Aecom Philippines, Inc. is seeking an Administration Assistant to support multiple stakeholders across finance, procurement, IT, and HR. The role involves managing expenses, vendor onboarding, and producing dashboards while coordinating across departments.

The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment. Hybrid work schedule with remote and in-office days is offered.

Qualifications

• Bachelor’s degree or at least 3 years of relevant experience in a fast-paced environment.
• Proven work experience as an Administration Assistant.
• Advanced proficiency in Word, Excel, Outlook and PowerPoint.
• Excellent interpersonal, organizational and communication skills.
• Strong time management and ability to multi-task.
• Detail-oriented with accurate documentation.
• Experience managing changing demands, details and deadlines.
• Prior experience leading people is a plus.

Responsibilities

• Manage expense submissions and reimbursements; liaise with A/P and Finance.
• Oversee vendor onboarding, PO/invoice tracking, COI renewals and wire transfers.
• Prepare operational reports and dashboards; maintain data sets.
• Use Oracle, Coupa, ServiceNow, Salesforce and internal trackers for workflows.
• Coordinate with IT, Legal, Procurement, HR to fulfill requests.
• Maintain SharePoint/Teams files with version control and permissions.
• Design visual templates for newsletters or internal banners.
• Provide cross-functional support for compliance, training, surveys.
• Resolve issues via ServiceNow or Employee Center; escalate as needed.
• Assist in audits, data collection, logistics and reporting for initiatives.
• Suggest improvements to admin workflows and onboarding of juniors.
• Assist with general administrative tasks as needed.

Skills

Communication

Time management

Attention to detail

Problem solving

People leadership

Education

Bachelor’s degree or 3+ years of relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Aecom Philippines, Inc. is seeking an Administration Assistant to support multiple stakeholders across finance, procurement, IT, and HR. The role involves managing expenses, vendor onboarding, and producing dashboards while coordinating across departments.

The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment. Hybrid work schedule with remote and in-office days is offered.