Executive Assistant I

SmartRecruiters, Inc.; Taguig; Hybrid; PHP 600,000 - 800,000; Full time

Job summary

AECOM seeks an Executive Assistant to provide comprehensive administrative support to one or more executives, including diary management, meeting preparation, data organization, and cross-department liaison.

The role requires professionalism, discretion, and the ability to thrive in a fast-paced, global environment with strict confidentiality.

The position is hybrid in Metro Manila with three onsite days per week, night-shift alignment, and collaboration across global teams.

Qualifications

• Requires Bachelor’s degree or 5 years of related experience.
• Proficient with MS 365 applications (Word, Excel, Outlook, PowerPoint).
• Demonstrates strong organizational and communication skills.
• Ability to work in fast-paced, multi-national environment.
• Experience drafting reports and maintaining confidentiality.
• Experience managing multiple deadlines and changing priorities.
• Experience with SharePoint is a plus.

Responsibilities

• Maintain diaries and prioritize executive commitments.
• Coordinate meetings, travel, and events.
• Prepare materials for meetings and track action items.
• Create and manage reports, spreadsheets, and distribution lists.
• Manage correspondence and liaise with internal/external stakeholders.
• Ensure confidentiality and professional conduct across duties.

Skills

MS Word

MS Excel

Outlook

PowerPoint

SharePoint

Calendar management

Education

Bachelor’s degree or 5 years experience in the same industry

Tools

MS 365

Job description

• Legal Entity: AECOM Global Business Services - Philippines ROHQ
• Business Line: Geography OH
• Work Location Model: Hybrid
• Operating Group: Group Support

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Executive Assistantis responsible for providingadministrative support toone or more executives, performingday-to-day tasks such ascoordinating diaries,preparing materials for meetings,organizingand managing data, and serving as a liaison with other departments.Avaluable assetto the executiveteam,the Executive Assistant is expected tocommunicate effectively,display a strong sense of professionalism,resourcefulness,and the highest degree of confidentiality.

• Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance betweencommitments
• Facilitate and manage the Executive’s accessibility and open lines of communication withinternal and externalnetworks
• Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and actionitems
• Create andmaintainreports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive'sneeds
• Prepare and coordinatepresentations
• Drive andassistthe staging of virtual and in-person events
• Arrange domestic and internationaltravel
• Manage correspondence for andon behalf theexecutive
• Practice collaborationwith all levels within the company,develop effective networks with peers as well as external professionalgroups
• PrepareandsubmitExecutive’s expense reportsaligned with service levelagreements
• Prepareand process departmental expenses and invoices forpayment
• Practiceconfidentialityandmaintainhigh standardsof business ethics, ensuringstrictcompliancewithcompanypolicies
• Collaborate closely with peers to understand and enhance the value of the EArole
• Perform other related projects and duties as assigned

Qualifications

• Bachelor’sdegreeor 5years experiencein the same industry
• Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPointrequired
• Highly motivated with ability to function well in a fast-pacedenvironment
• Excellent interpersonal, organizational, and communication skills
• Strong attention to detail with an ability to deliveraccuratedocumentation and taskcompletion
• Excellent verbal and written communication skills
• Experience drafting reports andcorrespondence
• Experience managing multiple and changing demands, details, anddeadlines
• Experience working with a globalteam
• Good understanding ofadministrative andvendorsupport functions
• Experience with project coordination and budgettracking
• Experience withSharepointisaplus
• Must be willing to work in a fixed night shift and hybrid set‑up of 3 days onsite work per week

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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