Senior Administrative Assistant — Board & Meetings Support

Tesda; Philippines; Hybrid; PHP 247,000 - 296,000; Full time

Job summary

TESDA Board Secretariat (TBS), together with the Office of the Director General (ODG) and TESDA Central Office, seeks a capable administrative officer. You will transcribe minutes, maintain an efficient filing system, prepare documents for payments, monitor fund usage, and manage records and reports across the division.

The role demands strong communication, organization, and reliability. 1 year experience and eligibility under MC 11, s.

Qualifications

• Education requirement: Two-year college or high school graduate with relevant vocational/trade course.
• Experience: 1 year of relevant experience.
• Eligibility: Relevant MC 11, s. 1996/Career Service (Sub-Professional)/ First Level Eligibility.

Responsibilities

• Prepares, transcribes and finalizes Minutes of Meetings based on inputs of the Board Secretary and concerned executive offices as well as prepare materials and provides administrative support during Board and committee meetings conducted by the offices.
• Develops/maintains efficient and effective filling and documentation system (hard and e-copy).
• Facilitates/prepares DV, ORS, Certificates and other supporting documents for payments and monitors fund utilization of the division.
• Prepares, consolidates, and monitors the office’s APP, records management and other administrative related required reports.
• Performs general administrative duties: photocopying, faxing, mailing, filing, and coordination with other offices.
• Maintains a monitoring system of the office’s meeting.
• Schedules and/or updates schedule of meetings, monitors the office’s supplies and materials, functionality of machines & equipment, furniture & fixture, lighting power supply.
• Performs other administrative functions as may be assigned.

Skills

Oral and Written Communication Skills

Monitoring and Evaluation Skills

Research and Development Skills

Assertive and can work under pressure

Excellent Interpersonal Relation

Education

Two-year college completed or HS graduate with vocational/trade course

Job description

TESDA Board Secretariat (TBS), together with the Office of the Director General (ODG) and TESDA Central Office, seeks a capable administrative officer. You will transcribe minutes, maintain an efficient filing system, prepare documents for payments, monitor fund usage, and manage records and reports across the division.

The role demands strong communication, organization, and reliability. 1 year experience and eligibility under MC 11, s.