ADMINISTRATIVE ASSISTANT III

Tesda; Philippines; Hybrid; PHP 247,000 - 296,000; Full time

Job summary

TESDA Board Secretariat (TBS), together with the Office of the Director General (ODG) and TESDA Central Office, seeks a capable administrative officer. You will transcribe minutes, maintain an efficient filing system, prepare documents for payments, monitor fund usage, and manage records and reports across the division.

The role demands strong communication, organization, and reliability. 1 year experience and eligibility under MC 11, s.

Qualifications

• Education requirement: Two-year college or high school graduate with relevant vocational/trade course.
• Experience: 1 year of relevant experience.
• Eligibility: Relevant MC 11, s. 1996/Career Service (Sub-Professional)/ First Level Eligibility.

Responsibilities

• Prepares, transcribes and finalizes Minutes of Meetings based on inputs of the Board Secretary and concerned executive offices as well as prepare materials and provides administrative support during Board and committee meetings conducted by the offices.
• Develops/maintains efficient and effective filling and documentation system (hard and e-copy).
• Facilitates/prepares DV, ORS, Certificates and other supporting documents for payments and monitors fund utilization of the division.
• Prepares, consolidates, and monitors the office’s APP, records management and other administrative related required reports.
• Performs general administrative duties: photocopying, faxing, mailing, filing, and coordination with other offices.
• Maintains a monitoring system of the office’s meeting.
• Schedules and/or updates schedule of meetings, monitors the office’s supplies and materials, functionality of machines & equipment, furniture & fixture, lighting power supply.
• Performs other administrative functions as may be assigned.

Skills

Oral and Written Communication Skills

Monitoring and Evaluation Skills

Research and Development Skills

Assertive and can work under pressure

Excellent Interpersonal Relation

Education

Two-year college completed or HS graduate with vocational/trade course

Job description

<\h3>OFFICE: TESDA BOARD SECRETARIAT (TBS), OFFICE OF THE DIRECTOR GENERAL (ODG), TESDA CENTRAL OFFICE<\/h3>
<\h3>SALARY: SG-9 (PhP 24,329.00) PERA: P2,000.00<\/h3>
<\h3>THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:<\/h3>

30 % - Prepares, transcribes and finalizes Minutes of Meetings based on inputs of the Board Secretary and concerned executive offices as well as prepare materials and provides administrative support during Board and committee meetings conducted by the offices;20 % - Develops/maintains efficient and effective filling and documentation system (hard and e-copy);10 % - Facilitates/prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, travels, Catering Services and S/M supplies) and monitors fund utilization of the division;15 % - Prepares, consolidates, and monitors the office’s APP, records management and other administrative related required reports;10 % - Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filing, and coordination with other offices, among others;5 % - Maintains a monitoring system of the office’s meeting;5 % - Schedules and/or updates schedule of meetings, monitors the office’s supplies and materials, functionality of machines & equipment, furniture & fixture, lighting power supply, among other and ensures concerns are addressed and fixed; and5 % - Performs other administrative functions as maybe assigned.

<\h3>OTHER QUALIFICATIONS OF THE HIREE ARE:<\/h3>

Education: Completion of two-year studies in college or High School Graduate with relevant vocational/trade courseExperience: 1 year of relevant experienceTraining: 4 hours of relevant trainingEligibility: Relevant MC 11, s. 1996/Career Service (Sub-Professional)/ First Level Eligibility

<\h3>SPECIAL QUALIFICATIONS:<\/h3>

• Oral and Written Communication Skills


• Monitoring and Evaluation Skills


• Research and Development Skills


• Assertive and can work under pressure


• Excellent Interpersonal Relation

• Intent Letter indicating the position, office where the vacancy exists and its Item Number);


• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website);


• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;


• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates;


• Performance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025(if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;


• Copy of previous appointment for TESDA applicants or applicants from other government agencies;


• List of at least five (5) references with complete contact details and email addresses for the following categories:
  
  
  
  • Superior
  
  
  • Peers
  
  
  • Subordinates (if applicable)
  
  
  • Clients (if applicable)
  
  
  
  


• Certified true copy of transcript of records/diploma;


• Authenticated copy of Eligibility by CSC or PRC;


• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);


• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and


• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled.

Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.

<\h3>ARMELA B. GUTIERREZ<\/h3>

Chief Administrative OfficerHuman Resource Management Division