Senior Admin & Facilities Operations Lead

GAIC Professional Services Inc.; Pasig; On-site; PHP 446,000 - 781,000; Full time

Job summary

GAIC Professional Services Inc. in Pasig is seeking an Admin Supervisor to oversee our corporate office operations, facilities management, and administrative services, driving continuous improvement and operational excellence.

You will lead procurement, contracts, vendor coordination, and staff supervision, ensuring compliance, efficiency, cost control, and accurate records across reception, logistics, and HR documentation.

Qualifications

• Experience in corporate admin roles with oversight of facilities and procurement.
• Ability to manage vendor contracts and lease agreements.
• Strong leadership to supervise frontline staff and coordinate multiple departments.

Responsibilities

• Procurement & Inventory: Manage office supply stocks, PRs/POs, track delivery receipts, and generate monthly cost-center reports.
• Contracts & Facilities: Oversee office and parking leases, equipment service contracts, facility maintenance, renovations, and safety compliance.
• Team Supervision: Direct and monitor the daily performance of receptionists, messengers, and housekeeping staff.
• Records & Compliance: Maintain stockroom files, assist with HR documentation, and execute scrap disposal following SOPs.
• Logistics & Admin Support: Coordinate corporate events and conference room schedules, and assist with verifying agency billing and payroll statements.

Skills

Procurement & Inventory management

Vendor coordination

Office procurement

Lease contracts handling

Facilities oversight

Team leadership

Event logistics

Interpersonal communication

Education

Bachelor's degree in Business Administration / Office Management

Job description

GAIC Professional Services Inc. in Pasig is seeking an Admin Supervisor to oversee our corporate office operations, facilities management, and administrative services, driving continuous improvement and operational excellence.

You will lead procurement, contracts, vendor coordination, and staff supervision, ensuring compliance, efficiency, cost control, and accurate records across reception, logistics, and HR documentation.