Facilities & Admin Associate: Keep Sites Running Smoothly

MicroSourcing; Manila; On-site; PHP 279,000 - 468,720; Full time

Job summary

MicroSourcing is seeking a Facilities and Administrative Associate based in Taguig to oversee office operations and support client services. The role emphasizes accurate monitoring of supplies, timely processing of purchase requests, and effective vendor coordination across multiple sites.

You will manage housekeeping schedules, aid in RFP submissions, and ensure supply continuity at Eastwood and other sites, while supporting admin tasks and team collaboration to maintain smooth operations.

Qualifications

• Coordinate with the management of (ECEA) for the mobile van parking needed by HR for APE.
• Knowledgeable/expertise for Admin works.
• Handle the vendor cost comparison.
• Process all items needed for the new site (Purchase request).
• Manage the housekeeping services.
• Coordinate to the vendors.
• Process the needed for the new vendors (documents needed to submit to finance for the vendor accreditation).
• Resolve any minor issues.
• Process the OSRF Office Supplies Request Form (any changes with the cost will update the OSRF and share it to the team).
• Ensure that supplies for the Eastwood site is sufficient (Cleaning and Coffee supplies).
• Handle task with deadline.

Responsibilities

• Monitor monthly supplies purchase requests and trackers to ensure accuracy and timeliness.
• Manage housekeeping services and their monthly schedule.
• Submit RFPs promptly to Finance to avoid penalties and delays.
• Conduct site visits to Wilcon, GSC, Curve, and MDC if there are concerns.
• Perform monthly inventory cleaning and manage coffee supplies.
• Assist in meetings and coordination across departments.

Skills

Vendor coordination

Administrative skills

Monitoring & analysis

Time management

Communication skills

Job description

MicroSourcing is seeking a Facilities and Administrative Associate based in Taguig to oversee office operations and support client services. The role emphasizes accurate monitoring of supplies, timely processing of purchase requests, and effective vendor coordination across multiple sites.

You will manage housekeeping schedules, aid in RFP submissions, and ensure supply continuity at Eastwood and other sites, while supporting admin tasks and team collaboration to maintain smooth operations.