Facilities Admin Officer

Ninjavan; Calabarzon; On-site; PHP 420,000 - 660,000; Full time

Job summary

Ninjavan seeks a Facilities Admin Officer to lead the Facilities Admin team and ensure smooth operations across all facilities in Calamba, Laguna. You will drive compliance, lease management, and timely delivery of key deliverables.

Responsibilities include supervising Officers, overseeing permits, reporting, and developing the team. The ideal candidate has a Bachelor's degree and 3–4 years in Admin/Facilities, with knowledge of local regulations.

Qualifications

• Bachelor's degree required in any 4-year course.
• 3–4 years experience in Admin, Facilities, or Procurement.
• Knowledge of local government regulations (logistics industry a plus).
• Strong leadership, communication, and organizational skills.
• Willing to be based in Calamba, Laguna.

Responsibilities

• Supervise Facilities Admin Officers in sourcing, lease management, and compliance.
• Ensure facilities meet government requirements and company standards.
• Monitor facility operations, maintenance, and asset inventory.
• Review reports, expenses, and negotiations before final approval.
• Provide training and support to team members.
• Track team performance and ensure KPIs are met.
• Conduct regular site visits to ensure accuracy of reports and operations.
• Submit weekly and monthly reports to the Facilities Admin Head.
• Must know how to process business and lease permits.

Skills

Leadership

Communication

Organizational skills

Procurement

Education

Bachelor's Degree (any 4-year course)

Job description

We are looking for aFacilities Admin Officerto lead and support our Facilities Admin team. This role ensures smooth operations across all facilities, compliance with regulations, and timely completion of key deliverables.

Key Responsibilities:

• Supervise and guide Facilities Admin Officers in sourcing, lease management, and compliance

• Ensure all facilities meet government requirements and company standards

• Monitor facility operations, maintenance, and asset inventory

• Review reports, expenses, and negotiations before final approval

• Provide training and support to team members

• Track team performance and ensure KPIs are met

• Conduct regular site visits to ensure accuracy of reports and operations

• Submit weekly and monthly reports to the Facilities Admin Head

• Must know how to process business and lease permit.

Key Accountabilities:

• Ensure timely business registration and permits for all facilities

• Oversee facility sourcing and setup aligned with company standards

• Ensure accurate and timely submission of reports for budgeting and operations

Qualifications:

• Bachelor's Degree (any 4-year course)

• 3-4 years experience in Admin, Facilities, or Procurement

• Knowledge of local government regulations (logistics industry is a plus)

• Strong leadership, communication, and organizational skills

• Willling to be based in Calamba, Laguna.