Administrative Supervisor

GAIC Professional Services Inc.; Pasig; On-site; PHP 446,000 - 781,000; Full time

Job summary

GAIC Professional Services Inc. in Pasig is seeking an Admin Supervisor to oversee our corporate office operations, facilities management, and administrative services, driving continuous improvement and operational excellence.

You will lead procurement, contracts, vendor coordination, and staff supervision, ensuring compliance, efficiency, cost control, and accurate records across reception, logistics, and HR documentation.

Qualifications

• Experience in corporate admin roles with oversight of facilities and procurement.
• Ability to manage vendor contracts and lease agreements.
• Strong leadership to supervise frontline staff and coordinate multiple departments.

Responsibilities

• Procurement & Inventory: Manage office supply stocks, PRs/POs, track delivery receipts, and generate monthly cost-center reports.
• Contracts & Facilities: Oversee office and parking leases, equipment service contracts, facility maintenance, renovations, and safety compliance.
• Team Supervision: Direct and monitor the daily performance of receptionists, messengers, and housekeeping staff.
• Records & Compliance: Maintain stockroom files, assist with HR documentation, and execute scrap disposal following SOPs.
• Logistics & Admin Support: Coordinate corporate events and conference room schedules, and assist with verifying agency billing and payroll statements.

Skills

Procurement & Inventory management

Vendor coordination

Office procurement

Lease contracts handling

Facilities oversight

Team leadership

Event logistics

Interpersonal communication

Education

Bachelor's degree in Business Administration / Office Management

Job description

We are seeking a results-driven and detail-oriented Admin Supervisor to oversee our corporate office operations, facilities management, and administrative services. In this position, you will play a critical role in optimizing day-to-day administrative functions, managing vendor and lease contracts, ensuring smooth supply chain procurement, and leading supporting administrative staff.

Key Responsibilities

• Procurement & Inventory: Manage office supply stocks, process PRs/POs, track delivery receipts, and generate monthly cost-center reports.
• Contracts & Facilities: Oversee office and parking leases, equipment service contracts, facility maintenance, renovations, and safety compliance.
• Team Supervision: Direct and monitor the daily performance of receptionists, messengers, and housekeeping staff.
• Records & Compliance: Maintain stockroom files, assist with HR documentation, and execute scrap disposal following standard operating procedures (SOPs).
• Logistics & Admin Support: Coordinate corporate events and conference room schedules, and assist with verifying agency billing and payroll statements.

Qualifications

• Experience: At least 5 years of proven experience as an Admin Supervisor in a corporate environment.
• Education: Bachelor's degree in Business Administration, Office Management, or a related field.
• Technical & Core Skills:
• Hands-on expertise in facilities oversight, vendor coordination, and office procurement.
• Direct experience in lease contract handling, equipment maintenance contracts, and record management.
• Strong leadership capability to supervise frontline staff (reception, messenger, and janitorial teams).
• Background in corporate event logistics and multi-department coordination.
• Proficiency: Exceptional organizational, multi-tasking, and interpersonal communication skills.

Company Description

GAIC Professional Services Inc. is an outsourcing and consulting services company supporting clients across diverse industries and sectors. As a subsidiary of EEI, the organization operates as an internal professional services arm focused on technology-driven solutions. The company provides specialized support aimed at optimizing operations and enhancing service delivery for its partners. Team members work in a dynamic environment that values efficiency, innovation, and client satisfaction.