Secretary/Administrative Assistant

Private Advertiser; Philippines; On-site; PHP 300,000 - 600,000; Full time

Job summary

Private Advertiser in the Philippines is seeking an experienced Administrative/Secretarial coordinator to support external affairs, procurement, and office administration. You will coordinate with government offices, suppliers, contractors, business partners and other stakeholders to ensure smooth operations.

The role requires 3–5 years of relevant experience and a Bachelor’s degree in Business Administration, Office Administration, Management, or related field; proficiency in Microsoft Office,

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
• Minimum 3-5 years of administrative/secretarial experience.
• Experience working for a Chinese company is highly preferred.
• Experience in external affairs, purchasing, procurement coordination, and office administration.
• Primarily responsible for coordinating external affairs with government offices, suppliers, contractors, business partners, and other stakeholders.
• Responsible for purchasing office supplies, construction-related items, equipment, materials, and other company requirements.
• Experienced in canvassing, requesting quotations, comparing prices, preparing purchase requests, and coordinating deliveries.
• Knowledgeable in supplier coordination, procurement documentation, inventory monitoring, and purchase records.
• Able to communicate and coordinate effectively with Chinese management, suppliers, local authorities, and external parties.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, communication, negotiation, and multitasking skills.
• Able to prepare letters, reports, purchase documents, meeting minutes, and other administrative correspondence.
• Professional, trustworthy, detail-oriented, and able to handle confidential company matters.
• Will to work on-site and in project-based/remote locations.

Responsibilities

• Coordinating external affairs with government offices, suppliers, contractors, business partners, and other stakeholders.
• Purchasing office supplies, construction-related items, equipment, materials, and other company requirements.
• Canvassing, requesting quotations, comparing prices, preparing purchase requests, and coordinating deliveries.
• Supplier coordination, procurement documentation, inventory monitoring, and purchase records.
• Communicate and coordinate with Chinese management, suppliers, local authorities, and external parties.

Skills

Administrative coordination

Negotiation

Multitasking

Communication

Procurement coordination

Vendor management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

• Bachelor's Degree in Business Administration, Office Administration, Management, or a related field.

• Minimum 3-5 years of relevant administrative/secretarial experience.

• Experience working for a Chinese company is highly preferred.

• Experience in external affairs, purchasing, procurement coordination, and office administration is required.

• Primarily responsible for coordinating external affairs with government offices, suppliers, contractors, business partners, and other stakeholders.

• Responsible for purchasing office supplies, construction-related items, equipment, materials, and other company requirements.

• Experienced in canvassing, requesting quotations, comparing prices, preparing purchase requests, and coordinating deliveries.

• Knowledgeable in supplier coordination, procurement documentation, inventory monitoring, and purchase records.

• Able to communicate and coordinate effectively with Chinese management, suppliers, local authorities, and external parties.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

• Strong organizational, communication, negotiation, and multitasking skills.

• Able to prepare letters, reports, purchase documents, meeting minutes, and other administrative correspondence.

• Professional, trustworthy, detail-oriented, and able to handle confidential company matters.

• Willing to work on-site and in project-based/remote locations.