EXECUTIVE SECRETARY

Ramesh Trading Corporation; Santa Clara; On-site; PHP 300,000 - 520,000; Full time

Job summary

Ramesh Trading Corporation in the Philippines is seeking an experienced executive secretary to support senior management with administrative duties, meetings, and correspondence.

You will attend meetings, take minutes, handle communications with overseas clients, screen calls, manage confidential documents, and maintain organized records.

The role requires Mandarin Chinese proficiency, strong organizational skills, integrity, and the ability to prioritize a busy schedule.

Qualifications

• Bachelor’s degree in communications, marketing, or related field.
• Mandarin Chinese language proficiency is required.
• Proven experience as an executive secretary or similar administrative role.
• Strong knowledge of office management and technical vocabulary.
• Familiarity with basic research methods and reporting techniques.
• Excellent communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Must maintain integrity and confidentiality.

Responsibilities

• Attend meetings and take the minutes.
• Communicate with overseas clients.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (email, letters, etc.).
• Handle confidential documents and ensure they remain secure.
• Monitor office supplies and coordinate with relevant personnel.
• Maintain electronic and paper records for easy access.
• Conduct research and prepare presentations or reports as assigned.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Organize and maintain the executive’s schedule and assist with various administrative tasks.
• Contribute to overall efficiency by ensuring duties are carried out timely and efficiently.

Skills

Mandarin Chinese

Communication skills

Organizational skills

Time management

Integrity and confidentiality

Education

Bachelor’s degree

Job description

Qualifications:

• Bachelor’s/College Degree in Communications, Marketing, or any related course
• Can speak and understand Mandarin Chinese language is required
• Proven experience as an executive secretary orsimilar administrative assistance role
• In-depth knowledge of office management as well as technical vocabulary
• Familiarity with basic research methods and reporting techniques
• Outstanding communication and dealing abilities
• Excellent organizational and time-management skills
• With integrity and always considering confidentiality

Job Descriptions:

• Attend Meetings and take the minutes
• Communicate with overseas clients
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (email, letters, etc.)
• Handle confidential documents and ensuring that they remain secured
• Monitor office supplies and communicate with corresponding personnel
• Maintain electronic and paper records to ensure information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks
• Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently