Liaison Officer / Executive Assistant

Antares Battery Inch; Tangob; On-site; PHP 360,000 - 540,000; Full time

Job summary

Antares Battery Inch is seeking a highly organized Liaison Officer / Executive Assistant to support management with administrative tasks, coordinate with external parties, and assist with purchasing and procurement.

The role includes managing executive schedules, liaising with government offices and suppliers, preparing documents, and maintaining confidential files. A BA/BS is preferred, with strong communication and computer skills, and willingness to travel.

Qualifications

• Excellent communication and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple tasks.
• Proficient in Microsoft Office/Google Workspace.
• Willing to travel or visit government offices, suppliers, and other locations as needed.

Responsibilities

• Manage schedules, appointments, meetings, and daily activities of the executive.
• Coordinate with government offices, clients, suppliers, and other external contacts.
• Prepare, organize, and process documents, permits, applications, and other requirements.
• Act as a liaison between management and external parties.
• Handle correspondence, calls, emails, and administrative tasks.
• Purchase and coordinate procurement of company supplies and business requirements.
• Maintain purchasing records, receipts, and related documents.
• Assist in preparing reports, presentations, and business documents.
• Maintain confidential files and information.
• Coordinate travel arrangements, meetings, and other activities as required.

Skills

Communication skills

Organizational skills

Microsoft Office/Google Workspace

Travel readiness

Discretion with information

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Google Workspace

Job description

About the role

We are looking for a highly organized, reliable, and professional Liaison Officer / Executive Assistant to provide administrative support to management, coordinate with external parties, and assist with the purchasing of company supplies and other business needs.

Key responsibilities

• Manage schedules, appointments, meetings, and daily activities of the executive.

• Coordinate and follow up with government offices, clients, suppliers, and other external contacts.

• Prepare, organize, and process documents, permits, applications, and other requirements.

• Act as a liaison between management and external parties.

• Handle correspondence, phone calls, emails, and administrative tasks.

• Purchase and coordinate the procurement of company supplies, equipment, and other business requirements.

• Maintain purchasing records, receipts, and other related documents.

• Assist in preparing reports, presentations, and business documents.

• Maintain confidential files and information.

• Coordinate travel arrangements, meetings, and other activities as required.

About you

• Bachelor's degree in Business Administration, Management, or a related field is preferred.

• Previous experience as an Executive Assistant, Liaison Officer, Administrative Assistant, or similar role is an advantage.

• Experience in purchasing or procurement is a plus.

• Excellent communication and interpersonal skills.

• Highly organized, detail-oriented, and able to manage multiple tasks.

• Proficient in Microsoft Office/Google Workspace.

• Professional, trustworthy, and able to handle confidential information.

• Willing to travel or visit government offices, suppliers, and other locations as needed.

• Valid driver's license is an advantage.