SAP Encoder

MUJI Philippines Corp.; Makati; On-site; PHP 335,000 - 502,000; Full time

Job summary

MUJI Philippines Corp. is seeking a SAP Encoder to support procurement operations in Makati. The role involves creating Purchase Orders in SAP Hana based on approved quotations for products and services, and verifying documents against orders.

You will maintain daily the transmittal tracker and ensure proper endorsement of invoices and delivery receipts to Accounting for payment processing, while assisting the Procurement Officer with supplier accreditation checks and related duties.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of two years of hands-on experience using SAP Hana.
• Data entry and administrative experience is advantageous.
• Proficient with Google or Microsoft Office applications.
• Willing to undergo training on procurement, SAP, and document management processes.

Responsibilities

• Purchase Order Processing: Create Purchase Orders (POs) in SAP based on approved quotations for products and services, ensuring accuracy and consistency with terms.
• Document Verification: Cross-check invoices, delivery receipts, and supporting documents against Purchase Orders for accuracy and completeness.
• Transmittal Monitoring: Update the transmittal tracker daily for proper monitoring and timely submission of documents.
• Document Endorsement: Endorse original delivery receipts and invoices to Accounting for payment processing.
• Issuance Monitoring: Record and monitor issued supplies per item to ensure accountability.
• Supplier Accreditation Support: Assist in validating supplier accreditation requirements and documents.
• Procurement Support: Provide admin support to the Procurement Officer in procurement activities.
• Other Duties: Perform other duties as assigned.

Skills

Data entry

Document verification

Attention to detail

Microsoft Excel

Microsoft Word

Email applications

Tracking reports

Procurement processes

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

SAP Hana

Job description

The SAP Encoder is responsible for creating Purchase Orders (POs) based on approved quotations for both products and services. He/She shall consistently cross-check the details indicated in service invoices and delivery receipts against the approved orders to ensure accuracy and completeness. The SAP Encoder shall ensure that the transmittal tracker is updated daily and that original delivery receipts and service invoices are properly endorsed to the Accounting Department for payment processing. He/She shall also assist the Procurement Officer in validating supplier accreditation requirements and perform other related duties and responsibilities as may be assigned from time to time.

DUTIES & RESPONSIBILITIES

• Purchase Order Processing: Create Purchase Orders (POs) in SAP based on approved quotations for products and services, ensuring that all details are accurate and consistent with the approved terms and conditions.
• Document Verification: Cross-check service invoices, delivery receipts, and other supporting documents against approved Purchase Orders to verify accuracy, completeness, and compliance with the corresponding orders.
• Transmittal Monitoring: Maintain and update the transmittal tracker on a daily basis to ensure proper monitoring and timely submission of documents.
• Document Endorsement: Ensure that original delivery receipts, service invoices, and other required documents are properly organized and endorsed to the Accounting Department for payment processing.
• Issuance Monitoring: Ensure that all issued supplies and materials are properly recorded, monitored, and accounted for on a per-item basis.
• Supplier Accreditation Support: Assist the Procurement Officer in validating and reviewing supplier accreditation requirements and supporting documents to ensure compliance with established company policies and procedures.
• Procurement Support: Provide administrative and operational assistance to the Procurement Officer in procurement-related activities and documentation.
• Other Duties: Perform other related duties and responsibilities as may be assigned by the immediate supervisor from time to time.

JOB SPECIFICATIONS

Education

• Bachelor's degree in Business Administration, Management, or a related field.

Work Experience

• Experience in data entry and administrative work is an advantage.
• Minimum of two (2) years of hands-on experience using SAP Hana.
• Proficient with Google or Microsoft office applications.
• Must be willing to undergo training and learn the company's procurement, SAP and document management processes.

Competencies / Training / Skills Required

• Strong attention to detail and accuracy in data entry and document verification.
• Ability to identify discrepancies and inconsistencies in Purchase Orders, invoices, delivery receipts, and inventory records.
• Willingness to learn and adapt to company systems, processes, and procedures.
• Good computer skills, particularly in Microsoft Excel, Word, and email applications.
• Accurate and efficient data entry skills.
• Good filing and document organization skills.
• Ability to prepare and maintain trackers, reports, and records