Data Entry Specialist

DIS Tech Philippines, LLC; Mandaue; On-site; PHP 180,000 - 240,000; Full time

Job summary

DIS Tech Philippines is seeking a detail-oriented Data Entry Specialist to support transferring procurement and financial data into SAP from Oracle and offline records. You will encode PO, invoices, vendors, and related data with a focus on accuracy.

Responsibilities include validating source documents, maintaining data integrity, generating reports, and keeping sensitive information confidential while meeting tight deadlines and quality standards.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Information Technology, Supply Chain, or a related field.
• Open to fresh graduates. Prior experience in data entry, invoice processing, administrative support, or ERP systems (e.g., SAP or Oracle) is preferred but not required.
• Experience working with ERP systems such as SAP, Oracle, or similar enterprise applications is an advantage.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail with a proven ability to maintain high levels of accuracy.
• Strong analytical and problem-solving skills, particularly in identifying and resolving data discrepancies.
• Ability to manage large volumes of transactional data while meeting deadlines.
• Good written and verbal communication skills in English.
• Ability to work independently and maintain confidentiality of sensitive information.

Responsibilities

• Accurately transfer and encode PO, invoice, vendor, and transactional data from Oracle and offline documents into SAP.
• Review and validate source documents to ensure completeness, accuracy, and compliance with company standards before data entry.
• Process and update invoice records in SAP to support timely payment processing.
• Maintain a high level of accuracy when entering large volumes of data into SAP and other business systems.
• Identify, investigate, and correct data discrepancies, inconsistencies, and entry errors.
• Perform data verification and reconciliation between Oracle records, offline files, and SAP entries.
• Organize and maintain electronic and physical documentation related to procurement and invoicing activities.
• Generate reports and provide data summaries as required by management and business stakeholders.
• Ensure confidentiality and security of sensitive business and financial information.
• Support data migration and system transition activities while adhering to established timelines and quality standards.

Skills

Excel proficiency

Attention to detail

Analytical skills

English communication

Time management

Data integrity

Problem-solving

Education

Bachelor's degree (Business Administration/Accounting/IT/Supply Chain)

Tools

SAP

Oracle

Job description

Job Overview

DIS Tech Philippines is seeking a detail-oriented and highly organized Data Entry Specialist to support the accurate transfer and processing of procurement and financial data into SAP. The primary responsibility of this role is the manual entry, validation, and maintenance of Purchase Order (PO), invoice, and related transactional data from Oracle systems and offline records into SAP, ensuring data accuracy and integrity throughout the process.

Key Responsibilities

• Accurately transfer and encode Purchase Order (PO), invoice, vendor, and transactional data from Oracle and offline documents into SAP.

• Review and validate source documents to ensure completeness, accuracy, and compliance with company standards before data entry.

• Process and update invoice records in SAP to support timely payment processing.

• Maintain a high level of accuracy when entering large volumes of data into SAP and other business systems.

• Identify, investigate, and correct data discrepancies, inconsistencies, and entry errors.

• Perform data verification and reconciliation between Oracle records, offline files, and SAP entries.

• Organize and maintain electronic and physical documentation related to procurement and invoicing activities.

• Generate reports and provide data summaries as required by management and business stakeholders.

• Ensure confidentiality and security of sensitive business and financial information.

• Support data migration and system transition activities while adhering to established timelines and quality standards.

Minimum Qualifications

• Bachelor's degree in Business Administration, Accounting, Information Technology, Supply Chain, or a related field.

• Open to fresh graduates. Prior experience in data entry, invoice processing, administrative support, or ERP systems (e.g., SAP or Oracle) is preferred but not required.

• Experience working with ERP systems such as SAP, Oracle, or similar enterprise applications is an advantage.

• Strong proficiency in Microsoft Excel and other Microsoft Office applications.

• Excellent attention to detail with a proven ability to maintain high levels of accuracy.

• Strong analytical and problem-solving skills, particularly in identifying and resolving data discrepancies.

• Ability to manage large volumes of transactional data while meeting deadlines.

• Good written and verbal communication skills in English.

• Ability to work independently and maintain confidentiality of sensitive information.