SAP B1 Transaction Encoder

Private Advertiser; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Private Advertiser in Cebu City seeks a Senior SAP B1 Transaction Encoder to encode transactions across purchasing, inventory, warehouse, sales, and accounting modules. You will ensure all entries are supported by proper documents and approvals, aligning with SAP transaction flow.

The role requires 5–10 years of SAP B1 experience, strong Excel skills, and meticulous data validation to prevent errors and duplicates. Collaboration with multiple departments and regular reporting are essential.

Qualifications

• Bachelor's degree as listed is required.
• 5–10 years of relevant experience in SAP Business One, inventory, warehouse, purchasing, or accounting transactions.
• Strong working knowledge of SAP Business One transaction flow.
• Experience in inventory, purchasing, sales, accounts payable, accounts receivable, and warehouse transactions.
• Proficient in Microsoft Excel and report preparation.
• Detail-oriented, organized, and able to handle confidential information.

Responsibilities

• Encode approved transactions accurately and promptly in SAP Business One.
• Process Purchase Orders, Goods Receipt PO, AP Invoices, AP Down Payments, and Outgoing Payments.
• Encode Goods Receipt, Goods Issue, Inventory Transfers, Inventory Returns, and authorized inventory adjustments.
• Process Sales Orders, Deliveries, AR Invoices, and Incoming Payments.
• Encode project material issuances, warehouse transfers, returns, and site deliveries.
• Verify item codes, descriptions, quantities, prices, warehouses, suppliers, customers, and reference documents.
• Maintain organized files for SAP-related transactions.
• Assist during physical inventory counts, audits, and SAP reconciliation activities.

Skills

Attention to detail

Independent work

Interdepartmental coordination

Strong communication

Education

Bachelor's degree in Accounting, Finance, Business Administration, Information Technology, Supply Chain Management, or related field

Tools

SAP Business One

Microsoft Excel

Job description

The SAP B1 Transaction Encoder is responsible for the accurate and timely encoding of purchasing, inventory, warehouse, sales, project, and accounting transactions in SAP Business One. The position ensures that all entries are supported by complete and approved documents and follow the proper SAP transaction flow.

Duties and Responsibilities

• Encode approved transactions accurately and promptly in SAP Business One.

• Process Purchase Orders, Goods Receipt PO, AP Invoices, AP Down Payments, and Outgoing Payments.

• Encode Goods Receipt, Goods Issue, Inventory Transfers, Inventory Returns, and authorized inventory adjustments.

• Process Sales Orders, Deliveries, AR Invoices, and Incoming Payments.

• Encode project material issuances, warehouse transfers, returns, and site deliveries.

• Verify item codes, descriptions, quantities, prices, warehouses, suppliers, customers, and reference documents.

• Ensure that all transactions have complete supporting documents and required approvals before posting.

• Check SAP entries against Purchase Orders, Delivery Receipts, Receiving Reports, invoices, stock issuance forms, and transfer documents.

• Prevent duplicate, incorrect, unsupported, or unauthorized postings.

• Maintain accurate item master data and assist in identifying duplicate or incorrect item codes.

• Monitor open Purchase Orders, pending deliveries, unposted transactions, and inventory discrepancies.

• Reconcile SAP records with physical inventory, stock cards, warehouse reports, supplier statements, and accounting schedules.

• Generate daily, weekly, and monthly SAP transaction reports.

• Coordinate with Accounting, Purchasing, Warehouse, Sales, Production, Operations, and Audit departments.

• Report incomplete documents, posting errors, inventory variances, and suspicious transactions to the immediate head.

• Maintain organized physical and digital files for all SAP-related transactions.

• Assist during physical inventory counts, audits, and SAP reconciliation activities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Information Technology, Supply Chain Management, or a related field.

• At least five (5) to ten (10) years of relevant experience in SAP Business One, inventory, warehouse, purchasing, or accounting transactions.

• Strong working knowledge of SAP Business One transaction flow.

• Experience in inventory, purchasing, sales, accounts payable, accounts receivable, and warehouse transactions.

• Knowledge of item master data, inventory reconciliation, and document control.

• Proficient in Microsoft Excel and report preparation.

• Strong attention to detail and ability to detect transaction errors and discrepancies.

• Organized, trustworthy, and capable of handling confidential information.

• Able to work independently and coordinate with different departments.