Procurement Assistant

Wellmade Manufacturing Corp.; Meycauayan; On-site; PHP 300,000 - 600,000; Full time

Job summary

Wellmade Manufacturing Corp. in Meycauayan, Bulacan, is hiring a Procurement Specialist to manage purchase orders, supplier sourcing, and inventory tracking. You will coordinate with departments to convert requests into official orders and ensure timely delivery.

The role requires 1–2 years in purchasing or inventory control, strong Excel skills, and familiarity with SAP. Strong communication and accuracy in invoice matching are essential for smooth vendor relations and billing reconciliation.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Finance, or Accounting preferred.
• Strong Excel skills for data tracking, cost analysis and formulas.
• 1–2 years in purchasing, inventory control, or administrative support.
• Excellent verbal and written communication for negotiating pricing, terms, and contracts.
• High accuracy in checking numbers, invoices, and purchase orders.

Responsibilities

• Purchase Order Processing: review internal requests and issue formal POs to vendors.
• Sourcing and Supplier Canvassing: research vendors and gather quotes; prepare cost-saving comparisons.
• Inventory and Delivery Tracking: monitor delivery timelines and coordinate with warehouse.
• Billing Compliance and Coordination: verify invoices against POs and logs; resolve discrepancies.

Skills

Negotiation

Verbal communication

Written communication

Education

Bachelor's degree in Business Administration / Supply Chain / Logistics / Finance / Accounting

Tools

Microsoft Excel

SAP

Job description

Duties and Responsibilities

1. Purchase Order Processing

• Review internal purchase requests from various departments

• Generating, formatting, and issuing formal purchase orders to approved vendors

• Maintaining organized digital and physical filling systems for all active and completed procurement records

2. Sourcing and Supplier Canvassing

• Research potential vendors and gathering competitive quotes for goods, services, or raw materials

• Compiling comprehensive price-comparison sheets to present cost-saving options to management

• Evaluation of supplier performance based on delivery speed, product quality, and pricing consistency

3. Inventory and Delivery Tracking

• Monitoring estimated delivery timelines and proactively following up with vendors regarding delays

• Coordinating directly with warehouse or receiving teams to confirm that shipments arrive safely and intact

• Assisting in routine inventory counts to identify restocking needs before shortages occur

4. Billing Compliance and Coordination

• Cross-referencing supplier invoices against original purchase orders and receiving logs to ensure accurate billing.

• Resolving pricing disputes, damaged shipments, or incorrect item quantities directly with the vendor.

• Forwarding verified invoices to the finance and accounting departments to ensure timely payment processing.

Qualifications

• A Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Finance, or Accounting is typically preferred

• High proficiency in Microsoft Excel (specifically for data tracking, cost analysis, and formula management) and experience with ERP software (like SAP) is a major advantage.

• At least 1 to 2 years of experience in purchasing, inventory control, or administrative support.

• Strong verbal and written communication skills to effectively negotiate pricing, delivery terms, and contract terms with suppliers.

• High accuracy in checking numbers, matching invoices, and identifying discrepancies in complex purchase orders.