SAP PO & Document Control Specialist

MUJI Philippines Corp.; Makati; On-site; PHP 335,000 - 502,000; Full time

Job summary

MUJI Philippines Corp. is seeking a SAP Encoder to support procurement operations in Makati. The role involves creating Purchase Orders in SAP Hana based on approved quotations for products and services, and verifying documents against orders.

You will maintain daily the transmittal tracker and ensure proper endorsement of invoices and delivery receipts to Accounting for payment processing, while assisting the Procurement Officer with supplier accreditation checks and related duties.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of two years of hands-on experience using SAP Hana.
• Data entry and administrative experience is advantageous.
• Proficient with Google or Microsoft Office applications.
• Willing to undergo training on procurement, SAP, and document management processes.

Responsibilities

• Purchase Order Processing: Create Purchase Orders (POs) in SAP based on approved quotations for products and services, ensuring accuracy and consistency with terms.
• Document Verification: Cross-check invoices, delivery receipts, and supporting documents against Purchase Orders for accuracy and completeness.
• Transmittal Monitoring: Update the transmittal tracker daily for proper monitoring and timely submission of documents.
• Document Endorsement: Endorse original delivery receipts and invoices to Accounting for payment processing.
• Issuance Monitoring: Record and monitor issued supplies per item to ensure accountability.
• Supplier Accreditation Support: Assist in validating supplier accreditation requirements and documents.
• Procurement Support: Provide admin support to the Procurement Officer in procurement activities.
• Other Duties: Perform other duties as assigned.

Skills

Data entry

Document verification

Attention to detail

Microsoft Excel

Microsoft Word

Email applications

Tracking reports

Procurement processes

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

SAP Hana

Job description

MUJI Philippines Corp. is seeking a SAP Encoder to support procurement operations in Makati. The role involves creating Purchase Orders in SAP Hana based on approved quotations for products and services, and verifying documents against orders.

You will maintain daily the transmittal tracker and ensure proper endorsement of invoices and delivery receipts to Accounting for payment processing, while assisting the Procurement Officer with supplier accreditation checks and related duties.