Operations Support Processor and Coordinator

Asticom Technology Inc; Malolos; On-site; PHP 300,000 - 420,000; Full time

Job summary

Asticom Technology Inc. in the Philippines seeks an Administrative Support professional to route and track MSR/BC signatures, manage PRs for OPEX/CAPEX, and monitor supplier payments with precision.

The role requires 1–2 years in admin or procurement, strong MS Excel and cloud drive familiarity, and SAP S4/HANA experience is advantageous for cross‑functional coordination.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 1–2 years in admin support, office operations, or procurement tracking.
• Proficient in MS Excel with advanced functions (XLOOKUP, PivotTables).
• Familiar with cloud drives (OneDrive, SharePoint) for document management.
• SAP S4/HANA experience is a strong advantage.

Responsibilities

• Assist in routing and tracking MSR and BC signatures.
• Create PRs for OPEX items and CAPEX projects; monitor approvals.
• Process vendor payments and monitor payment progress.
• Provide ad-hoc administrative support to TechOps HQ.

Skills

MS Excel

Attention to detail

Communication skills

Time management

Proactive problem-solving

Education

Bachelor's degree in Business Administration / Office Management

Tools

SAP S4/HANA

OneDrive/SharePoint

Job description

Job Roles & Responsibilities

• SAP S4/HANA Administrative Support:
  • Assist in the routing and tracking of Management System Reviews (MSR) and Business Cases (BC) for the signatures of the EWG Leadership Team.
  • Systematically monitor, log, and document all routed operational files.
• Procurement & Purchase Requisition (PR) Management:
  • Create Purchase Requisitions (PRs) for OPEX items (e.g., chemicals, contractual manpower, janitorial and security services, repair & maintenance, laboratory costs, sewer costs, inventory items, etc.) and assigned CAPEX projects.
  • Consistently monitor PR status in the system and actively follow up on approvals and releases.
  • Maintain comprehensive tracking records for all PRs created and released, turning over released PRs to the respective TechOps project proponents.
• Finance & Vendor Payment Processing:
  • Perform payment parking for supplier S4/HANA invoices.
  • Monitor and track payment progress to ensure timely vendor transactions.
• General Departmental Support:
  • Provide ad-hoc administrative and operational support tasks assigned by the TechOps HQ leadership.

Job Qualifications

• Education: Bachelor’s degree or at least a 4‑year college graduate in Business Administration, Office Management, or any related field.
• Experience: 1 to 2 years of experience in administrative support, office operations, or procurement tracking. Hands‑on experience in document handling, data encoding, and coordination tasks is preferred.
• Technical Skills:
  • Proficient in MS Excel (working knowledge of XLOOKUP, PivotTables, and data consolidation formulas).
  • Familiar with shared drives (OneDrive, SharePoint) for cloud document management.
  • SAP S4/HANA experience is a strong advantage.
• Soft Skills & Core Competencies:
  • High attention to detail and accuracy in document tracking and data entry.
  • Strong written and verbal communication skills for cross‑functional and vendor correspondence.
  • Excellent time management skills with the ability to prioritize tasks in a fast‑paced environment.
  • Proactive problem‑solver with strong organization skills and a reliable work et