Admin Staff – PO and Claims Processing

Asticom Technology Inc; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Asticom Technology Inc in Cebu City is seeking a detail-oriented Administrative/Procurement Specialist to support PO processing, expense claims, and vendor inquiries.

You will review requests, generate POs, perform three-way matching, audit claims, and help generate reports while coordinating with internal teams.

Bachelor's degree required, 1–3 years experience, strong Excel and ERP exposure preferred; local candidates invited.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Finance, Accounting, Office Management, or related field.
• 1–3 years of experience in administrative support, purchasing, accounts payable, or claims processing.

Responsibilities

• Review incoming purchase requests for completeness and proper approvals.
• Generate and issue official Purchase Orders using the company system.
• Track order fulfillment and coordinate with suppliers on delivery schedules.
• Perform three-way matching before routing for payment.
• Verify, audit, and log employee expense claims and reimbursements.
• Maintain logs of processed, pending, and approved claims.
• Serve as point of contact for PO statuses, payment schedules, and claim queries.

Skills

MS Excel (VLOOKUP, Pivot Tables)

Attention to detail

Time management

Cross-department coordination

Education

Bachelor’s degree or diploma in Business Administration, Finance, Accounting, Office Management

Tools

SAP

Oracle

NetSuite

Job description

Key Responsibilities

Purchase Order (PO) Processing

• Review incoming purchase requests for completeness, accurate coding, and authorized approvals.

• Generate and issue official Purchase Orders using the company system.

• Track order fulfillment, follow up with suppliers on delivery schedules, and update order statuses.

• Perform three-way matching (comparing POs, receiving reports, and vendor invoices) before routing for payment.

Claims & Reimbursements Management

• Receive, verify, and audit employee expense claims, travel reimbursements, and vendor payment requests.

• Ensure all submitted claims comply with internal company policies, tax standards, and documentation requirements (valid receipts and invoices).

• Maintain complete and accurate logs of all processed, pending, and approved claims.

• Address and resolve discrepancies regarding declined or delayed claims with relevant stakeholders.

Vendor & Operational Support

• Serve as the primary point of contact for internal teams and vendors regarding PO statuses, payment schedules, and claim queries.

• Maintain digital and physical filing systems for audits and financial reviews.

• Assist in generating weekly and monthly reports on PO utilization, claims volume, and open balances.

Qualifications & Key Requirements

• Education: Bachelor’s degree or diploma in Business Administration, Finance, Accounting, Office Management, or a related field.

• Experience: 1–3 years of experience in administrative support, purchasing, accounts payable, or claims processing.

• Technical Skills:

  • High proficiency in MS Excel (vlookup, pivot tables, and data entry).

  • Hands-on experience with ERP/Accounting software (e.g., SAP, Oracle, NetSuite, or internal database systems) is preferred.

• Competencies:

  • Exceptional attention to detail and accuracy with numbers.

  • Strong organizational and time-management skills.

  • Clear written and verbal communication skills for cross-departmental coordination.