Sales Operations Assistant

Megaworld Global-Estate Inc.- South Careers; Carmona; On-site; PHP 240,000 - 300,000; Full time

Job summary

Megaworld Global-Estate Inc. - South Careers is seeking a detail-oriented Sales Admin support to assist the Sales Team with memos, endorsements, and internal communications. You will review requirements, maintain sales databases, and ensure accuracy across documents and reports.

The role involves data entry, Excel-based reporting, and coordination with CRS and other departments to ensure timely processing and secure record-keeping within a real estate environment.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Management, or a related field.
• Experience in sales administration, real estate, or a similar support role preferred.
• Highly detail-oriented and organized with strong accuracy and completeness.
• Excel proficiency and solid knowledge of spreadsheets, data organization, formulas, sorting/filtering, and report preparation.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Strong data entry, documentation, and reporting skills.
• Good communication, coordination, and follow-up abilities.
• Ability to manage multiple tasks and deadlines effectively.
• Ability to handle confidential client and sales information.

Responsibilities

• Assist the Sales Team in preparing memos, request letters, endorsements, and other internal correspondences, ensuring accuracy of supporting documents.
• Receive, review, and cross-check sales requirements for completeness before submission to Head Office.
• Maintain accurate sales databases and monitoring files using Excel, with data validation, tracking, and reconciliation.
• Review documents and sales data for accuracy and timeliness.
• Compute and validate sales figures, amounts, percentages, and related data.
• Prepare and generate sales reports and data summaries in Excel for submission to superiors.
• Monitor and follow up on missing client requirements for timely processing.
• Scan, organize, and upload records to internal systems.
• Coordinate with CRS Department on approved memos and new sales, including sending scanned copies.
• Ensure sales files are complete, secure, and organized by project.
• Generate client profile reports and other sales-related reports as needed.
• Assist Property Consultants with after-sales concerns and coordinate with relevant departments.
• Provide admin support to other departments on sales-related requests and documentation.
• Perform other SCRO and sales support duties as assigned.

Skills

Excel

Microsoft Word

Data entry

Reporting

Communication

Time management

Education

Bachelor's degree in Marketing, Business Administration, Management, or a related field

Tools

Microsoft Excel

Microsoft Word

Job description

• Assist the Sales Team in preparing and submitting memos, request letters, endorsements, and other internal correspondences, ensuring accuracy and completeness of all supporting documents.
• Receive, review, and cross-check sales requirements to ensure that all documents and information are complete and accurate prior to processing and submission to Head Office.
• Maintain accurate and updated sales databases and monitoring files using Microsoft Excel, ensuring proper encoding, data validation, tracking, and reconciliation of sales information.
• Demonstrate strong attention to detail in reviewing documents, figures, client requirements, and sales data to ensure accuracy, completeness, and timely processing.
• Perform accurate computations and validation of sales figures, amounts, percentages, and other numerical data related to sales transactions and reports.
• Prepare and generate sales reports, data summaries, and other sales-related reports using Excel for regular submission to the immediate superior.
• Regularly monitor and follow up on lacking or pending client requirements to ensure timely completion and processing.
• Scan, organize, and upload sales documents, memos, and other pertinent records to the appropriate internal systems.
• Coordinate with the CRS Department regarding approved memos and new sales, including sending scanned copies of relevant documents for reference.
• Ensure that sales files and records are complete, accurate, secure, and properly organized by project.
• Generate client profile reports and other sales-related reports as needed.
• Assist Property Consultants with after-sales concerns and client requirements, coordinating with the appropriate departments when necessary.
• Provide administrative assistance and back-up support to other departments on sales-related requests and documentation.
• Perform other SCRO and sales support duties that may be assigned from time to time.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Management, or a related field.
• Preferably with experience in sales administration, real estate, or a similar support role.
• Highly detail-oriented and organized, with strong attention to accuracy and completeness.
• Excel-savvy, with good knowledge of spreadsheets, data organization, formulas, sorting/filtering, and report preparation.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Strong data entry, documentation, and reporting skills.
• Good communication, coordination, and follow-up skills.
• Able to manage multiple tasks and deadlines effectively.
• Able to properly handle confidential client and sales information.