Sales and Accounting Assistant

QUICKMIX FOOD AND BEVERAGE MFG CORP.; Marilao; On-site; PHP 240,000 - 360,000; Full time

Job summary

QUICKMIX FOOD AND BEVERAGE MFG CORP. is seeking a Finance Support role to manage client invoices, vendor payments, and petty cash. You will organize financial records and reconcile inventory with QuickBooks on a monthly cadence.

The role emphasizes data accuracy, confidentiality, and the ability to handle multiple priorities with monthly deadlines. Collaboration with clients and internal teams is essential.

Qualifications

• Bachelor's degree in Accounting or equivalent.
• Proficiency in QuickBooks.
• Intermediate Microsoft Excel skills.
• High level of precision in numerical data entry.
• Ability to manage multiple priorities and meet monthly deadlines.

Responsibilities

• Prepare, issue, and track client invoices and follow up on overdue payments.
• Prepare vouchers and checks for vendor payments and process petty cash disbursements.
• Organise and maintain physical and digital financial documents and archive data securely.
• Reconcile physical inventory counts with QuickBooks records monthly.
• Review financial documents for accuracy and compliance with procedures.
• Maintain clear records and provide updates on invoices, payments, and reconciliations.
• Coordinate with clients, vendors, and internal teams to resolve routine finance-related queries.
• Support recurring month-end activities and meet reporting deadlines.

Skills

Excel

Communication

Organisational skills

Numerical accuracy

Multitasking

Confidentiality

Education

Bachelor's degree in Accounting

Tools

QuickBooks

Job description

About the role

Support the day-to-day finance operations by managing invoicing, vendor payments, petty cash, financial records, and inventory reconciliations. This role helps maintain accurate and well‑organised financial information while ensuring timely processing and reliable support for clients, vendors, and internal teams.

Key responsibilities

• Prepare, issue, and track client invoices while following up on outstanding or overdue payments.

• Prepare vouchers and checks for vendor payments and process petty cash disbursements.

• Organise and maintain physical and digital financial documents, ensuring all data is securely archived and easily accessible.

• Reconcile physical inventory counts against QuickBooks records on a monthly basis.

• Review financial documents and data entries for accuracy, completeness, and compliance with internal procedures.

• Maintain clear records and provide timely updates on invoices, payments, reconciliations, and outstanding items.

• Coordinate with clients, vendors, and internal teams to resolve routine finance‑related queries.

• Support recurring month‑end activities and meet established reporting and processing deadlines.

What we're looking for

• Bachelor's degree in Accounting or an equivalent qualification.

• Proficiency in accounting software, particularly QuickBooks.

• Intermediate Microsoft Excel skills.

• High level of precision in numerical data entry and document review.

• Ability to manage multiple priorities and meet recurring monthly deadlines.

• Clear written and verbal communication skills for interacting with clients, vendors, and internal teams.

• Strong organisational skills and a dependable approach to handling confidential financial information.