Accounts Assistant

Satellite Office; Pasig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Satellite Office is seeking a reliable Accounts Assistant to support the finance team in Pasig, Metro Manila. You will handle accounts receivable, invoice processing, payment follow-ups and maintain accurate financial records, while also handling general administrative tasks.

The role involves liaising with clients and suppliers by phone and email, preparing bills, uploading invoices to portals such as Ariba or Coupa, and ensuring proper recording and filing of transactions.

Qualifications

• Experience in accounts or finance administration.
• Strong attention to detail and good organisational skills.
• Confident communicating with clients and suppliers by phone and email.

Responsibilities

• Process incoming payments and day-to-day financial transactions, including accounts receivable, in line with company policies
• Prepare bills and bank deposits
• Upload invoices to customer systems and portals (e.g., Ariba, Coupa), and send invoices and statements to customers
• Follow up outstanding invoices and contact clients about overdue payments
• Reconcile AR records and make sure payments are allocated correctly
• Investigate and resolve billing discrepancies and customer queries
• Keep electronic records and filing systems accurate and organised
• Liaise with clients, suppliers and third-party providers by phone and email
• Support general admin (data entry, answering calls) and provide reception cover when needed, particularly in busy periods

Skills

Attention to detail

Organisational skills

Proactive approach

Communication with clients

Tools

Outlook

Excel

Word

Microsoft Office

Job description

About the Role

We’re looking for a reliable, detail-oriented Accounts Assistant to support our finance team. You’ll focus on accounts receivable, invoice processing, payment follow-ups and keeping our financial records accurate. You’ll also handle general administrative work, so no two days look exactly alike.

What You’ll Do

• Process incoming payments and day-to-day financial transactions, including accounts receivable, in line with company policies
• Prepare bills and bank deposits
• Upload invoices to customer systems and portals (e.g., Ariba, Coupa), and send invoices and statements to customers
• Follow up outstanding invoices and contact clients about overdue payments
• Reconcile AR records and make sure payments are allocated correctly
• Investigate and resolve billing discrepancies and customer queries
• Keep electronic records and filing systems accurate and organised
• Liaise with clients, suppliers and third-party providers by phone and email
• Support general admin (data entry, answering calls) and provide reception cover when needed, particularly in busy periods

What You’ll Bring

• Strong Microsoft Office skills, especially Outlook, Excel and Word
• Previous experience in an accounts or finance administration role
• Strong attention to detail, good organisational skills and a proactive approach
• Confidence communicating with clients and suppliers by phone and email

Nice to Have

• Experience with SAP (a plus, not essential)
• Hands-on experience with customer invoicing portals such as Ariba or Coupa