Sales Admin Officer

Quality Choices Corporation; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Las Casas Filipinas de Acuzar is seeking a Sales Admin Officer to support the sales team by handling documentation, orders, and customer information, ensuring accurate and organized records for smooth operations.

Based at the Las Casas Filipinas de Acuzar Sales Office in Quezon City, you will prepare quotes and invoices, coordinate with warehouses, generate daily to monthly reports, and assist the team with meetings and proposals.

Qualifications

• Bachelor’s degree in business-related field.
• 5+ years in sales administration or related roles.
• Proficiency in preparing quotations, reports, invoices, and other sales documents.
• Proficient in MS Office applications (Excel/Word/Outlook).

Responsibilities

• Prepare quotations, sales orders, invoices, contracts, and other documents.
• Receive and process customer orders and monitor status through delivery.
• Maintain updated customer information and sales records.
• Prepare daily, weekly, and monthly sales reports.
• Assist sales representatives with administrative tasks and documentation.
• Respond to customer inquiries and coordinate requests with departments.

Education

Bachelor’s Degree in Business Administration, Marketing, Management, Office Administration, or a related field.

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Sales Admin Officer - is responsible for sales team by handling documentation, records, customer information, reports, and coordination. They help ensure that sales activities run smoothly and that sales representatives have accurate and organized information.

Duties and Responsibilities:

• Sales Documentation

  • Prepare quotations, sales orders, invoices, contracts, and other sales documents.

  • Ensure documents are complete, accurate, and properly filed.

• Sales Order Processing

  • Receive and process customer orders.

  • Monitor order status from confirmation through delivery or completion.

  • Coordinate with warehouse, logistics, and other departments regarding orders.

• Customer Records Management

  • Maintain updated customer information and sales records.

  • Organize customer files, contracts, and transaction history.

• Sales Reports

  • Prepare daily, weekly, and monthly sales reports.

  • Monitor sales performance, targets, pending orders, and completed transactions.

  • Provide accurate sales data to management.

• Sales Team Support

  • Assist sales representatives with administrative tasks and documentation.

  • Provide information needed for customer meetings, proposals, and presentations.

• Customer Coordination

  • Respond to customer inquiries regarding orders, quotations, schedules, and documents.

  • Coordinate customer requests with the appropriate departments

Job Requirements and Qualifications:

• Bachelor’s Degree in Business Administration, Marketing, Management, Office Administration, or a related field.

• More than 5-years of experience in sales administration, sales distribution, office administration, customer service, or a related position is preferred.

• Ability to prepare quotations, sales reports, invoices, purchase orders, and other sales documents.

• Ability to maintain accurate customer and sales records.

• Experience in sales support, order processing, documentation, or customer coordination is an advantage.

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.

• Interested applicants to be assign here at Las Casas Filipinas de Acuzar (Sales office) located at Victoria Station 1, GMA Kamuning Quezon City.

• Can start ASAP.