Sales Admin Assistant

Redolence Sales and Marketing Inc.; Pasig; On-site; PHP 268,000 - 469,000; Full time

Job summary

Redolence Sales and Marketing Inc. in Pasig City invites applications for a Sales Admin Assistant who will support the sales and client administration functions. The role centers on handling documentation, coordinating communications, and maintaining CRM data to keep deals moving smoothly.

You will schedule meetings, prepare materials, generate reports, and assist with onboarding, invoicing, and events. The ideal candidate is college-educated with strong Excel/Word skills, excellent English, and

Qualifications

• College graduate with administrative or business qualifications is preferred.
• Experience in sales support or client administration in a fast-paced environment.
• Proficient in Excel and Word, with ability to prepare reports.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication.
• Attention to detail, especially with financial documents and client data.
• Familiarity with CRM systems or willingness to learn.
• Professional telephone etiquette and client-facing service mindset.
• Proactive mindset with initiative for process improvements.
• Reliability and discretion with confidential information.

Responsibilities

• Processing and maintaining accurate sales documentation, including quotations, proposals, contracts, and order forms
• Coordinating communication between the sales team, clients, and other departments
• Managing client databases and CRM systems, ensuring data accuracy and updates
• Scheduling sales meetings and maintaining calendars
• Preparing sales reports and performance metrics
• Handling invoicing and billing queries with proper documentation
• Supporting new client onboarding and account setup
• Assisting with event coordination and promotional activities
• Managing office supplies for sales operations
• Following up on outstanding items and deadlines

Skills

Excel

Word

CRM systems

Communication

Time management

Education

College degree

Tools

MS Office

CRM software

Job description

About the role

We are seeking a Sales Admin Assistant to join our dynamic team based in Pasig City, Metro Manila. This is a pivotal support role within our sales and client administration function, providing essential administrative assistance to ensure the smooth operation of our sales activities and client management processes. As a Sales Admin Assistant, you will be the backbone of our sales operations, managing documentation, coordinating communications, and maintaining systems that enable our sales team to focus on building client relationships and closing deals. This position plays a vital role in supporting our business objectives and ensuring that our clients receive exceptional service at every touchpoint.

Key responsibilities

• Processing and maintaining accurate sales documentation, including quotations, proposals, contracts, and order forms

• Coordinating communication between the sales team, clients, and other departments to ensure timely information flow and resolution of queries

• Managing client databases and CRM systems, ensuring data accuracy, completeness and regular updates

• Scheduling sales meetings, preparing meeting materials, and maintaining calendars for sales team members

• Preparing sales reports, performance metrics and administrative reports as required by management

• Handling invoicing, billing queries and ensuring proper documentation for sales transactions

• Supporting new client onboarding processes, including setting up accounts and ensuring compliance with company procedures

• Assisting with event coordination, client entertainment and promotional activities as directed

• Managing office supplies and resources required for sales operations

• Following up on outstanding items, deadlines and action points to ensure accountability and timely completion

What we're looking for

• College Graduate; relevant administrative or business qualifications are advantageous

• Proven experience in a sales, client administration or similar support role within a fast-paced business environment

• Proficiency in Microsoft Office applications, particularly Excel and Word, with the ability to create reports and maintain spreadsheets

• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines consistently

• Excellent written and verbal communication skills in English, with the ability to interact professionally with clients and internal stakeholders

• Attention to detail and accuracy, particularly when handling financial documents, contracts and client information

• Familiarity with Customer Relationship Management (CRM) systems or willingness to learn new software quickly

• Professional telephone etiquette and client-facing service skills

• A proactive mindset with the ability to identify process improvements and take initiative

• Reliability, discretion and the ability to handle confidential information appropriately