Sales Admin

Wuling Automobile Philippines Corp.; San Fernando; On-site; PHP 180,000 - 240,000; Full time

Job summary

Wuling Automobile Philippines Corp. is seeking a detail-oriented Sales Support Associate to assist the dealership's sales team with documentation and coordination of vehicle sales.

The role involves handling documents, ensuring accuracy, and supporting financing and insurance processes. You will work closely with Sales Consultants and other departments to track reservations, releases, and timely reporting, while maintaining confidentiality and delivering excellent customer service in a

Qualifications

• College graduate in business-related field.
• 1-2 years administrative or sales support experience.
• Experience in vehicle sales documentation and financing coordination is an advantage.
• Willing to work weekends/holidays as per operations.
• Able to work in a fast-paced showroom/dealership environment.

Responsibilities

• Prepare and organize sales documents (SOs, quotations, customer sheets) and ensure accuracy.
• Coordinate with Sales Consultants on reservations, availability, and releases.
• Assist with financing applications, banks, and insurance documents.
• Maintain daily and monthly sales records; generate reports for the Sales Manager.
• Provide general administrative support and handle confidential information.

Skills

Administrative skills

Attention to detail

Communication skills

Customer service

Time management

Education

College degree in Business/Marketing/Management/Accounting

Tools

Microsoft Office

Excel

Word

Job description

Key Responsibilities

1. Sales Documentation

• Prepare and organize sales-related documents, including Vehicle Sales Orders, quotations, customer information sheets, and other required forms.

• Ensure all customer and vehicle documents are complete, accurate, and properly filed.

• Monitor the status of sales transactions from reservation up to vehicle release.

• Maintain organized physical and electronic records of sales transactions.

2. Vehicle Sales Coordination

• Coordinate with Sales Consultants regarding vehicle reservations, availability, releases, and customer requirements.

• Monitor vehicle allocation and ensure sales orders are properly recorded.

• Coordinate with PDI, Service, Finance, Accounting, and other departments for vehicle release requirements.

• Assist in ensuring that all required documents and approvals are completed before vehicle release.

3. Customer and Financing Support

• Assist Sales Consultants in gathering and checking customer requirements.

• Coordinate with banks and financing institutions regarding loan applications and required documents.

• Monitor the status of financing applications and provide updates to the Sales Team.

• Assist in coordinating insurance documentation and other customer requirements.

4. Sales Monitoring and Reporting

• Maintain accurate daily and monthly sales records.

• Prepare sales reports, booking reports, release reports, and other reports requested by the Sales Manager.

• Monitor pending transactions, reservations, cancellations, and vehicle releases.

• Ensure sales data is updated accurately and on time.

5. Administrative Support

• Assist the Sales Manager and Sales Consultants with day-to-day administrative requirements.

• Handle filing, encoding, photocopying, scanning, and other sales administration tasks.

• Maintain confidentiality of customer and company information.

• Coordinate internal communications related to sales transactions and dealership operations.

Skills and Competencies

• Strong administrative and organizational skills

• Good attention to detail and accuracy

• Good communication and customer service skills

• Proficient in Microsoft Office, particularly Excel and Word

• Ability to manage multiple transactions and deadlines

• Knowledge of automotive dealership sales processes is an advantage

• Ability to work effectively with Sales, Finance, Accounting, Service, and other departments

• Trustworthy and able to handle confidential information

• Team-oriented and customer-focused

Qualifications

• College graduate, preferably in Business Administration, Marketing, Management, Accounting, or a related course.

• At least 1-2 years of administrative or sales support experience, preferably in an automotive dealership.

• Experience in vehicle sales documentation and financing coordination is an advantage.

• Willing to work on weekends and holidays, depending on dealership operations.

• Willing to work in a fast-paced showroom/dealership environment.