Sales Admin

Nissan Libis; Pasig; On-site; PHP 391,000 - 558,000; Full time

Job summary

Nissan Libis is seeking an Administrative Officer to manage vehicle documentation, financing applications, and daily reporting. You will coordinate with Central Auto Finance and Sales Admin to ensure timely processing and accurate records.

The role requires a Bachelor's degree, proven administrative experience, and strong MS Office skills. Attention to detail and ability to work under deadlines are essential for success in this position.

Qualifications

• Bachelor's degree required.
• Experience as Administrative Officer or similar role.
• Advanced use of MS Office (Excel Pivot, Word).
• Excellent written and verbal communication; detail-oriented.
• Ability to work under strict deadlines and pressure.

Responsibilities

• Ensures accurate documentation of vehicles and smooth documentation flow.
• Receives, records, and forwards customer financing applications for processing.
• Prepares daily reports on credit application status.
• Monitors vehicle inventory movements and deliveries.
• Coordinates with Central Sales Admin on unit allocations and orders.
• Prepares VSI and PNCM; processes insurance docs with Central Insurance.
• Manages customer folders and document completeness for signatures.
• Produces release reports daily/weekly/monthly with accuracy.
• Follows 5S in the work area and adheres to company policies.

Skills

Office management

MS Office

MS Excel (Pivot)

Written communication

Verbal communication

Deadline-driven

Education

Bachelor's degree

Tools

MS Office

MS Excel

Job description

Qualifications:

• Must be a graduate of any Bachelor's Degree.
• Proven work experience as an Administrative Officer, Administrator, or similar role.
• With advanced experience with office management software like MS Office such as MS Excel (PIVOT), MS Word, etc.
• Excellent written and verbal communication skills, must be detail-oriented
• Ability to work under strict deadlines can work under pressure

Job Description:

• Ensures accurate documentation of vehicles and ensures smooth flow of the
• Documentation process with no incidence of delay.
• Receives, records, and forwards customer financing applications for processing by the Central Auto Finance
• Coordinator and follow-up status from the same.
• Prepares daily reports on the status of credit applications for easy reference.
• Monitors NWD vehicle inventory (movements-deliveries, transfers, displays, etc.)
• Properly coordinates with Central Sales Admin on unit allocations and orders.
• Prepares Vehicle Sales Invoice (VSI) and Promissory Note/Chattel Mortgage (PNCM)
• Request accessories installations through Purchase Order (PO)
• Prepares Customer folder ensuring completeness of documents (Vehicle Sales Agreement, VSI, Vehicle Delivery
• Receipt, Customer Data Sheet, Computation Sheet, PNCM, Insurance Policy) for customer signatures.
• Documents and breakdown of sales figures for sales management.
• Monitors releases and prepares daily, weekly, and monthly release reports accurately and with no incidence of delay.
• Creates order confirmations and files in the vehicle files.
• Monitors delivery dates and ensures that delivery vehicles are available and prepared.
• Assist clients and Sales Consultant or Insurance inquiries.
• Submits VSI to Central Insurance for preparation of Insurance policy.
• All transactions are virtuous and unadulterated.
• Performs other duties that may be assigned by the Management.
• Practices 5S in the work area at all times.
• Observe company policies, Rules, and Regulations.
• Attendance is above average.