Sales Admin Assistant

United Asia Automotive Group Incorporated; Quezon City; On-site; PHP 360,000 - 480,000; Full time

Job summary

A leading automotive company in Quezon City is seeking a Sales Admin Assistant/Supervisor to manage administrative aspects of sales operations. The ideal candidate should be a college graduate with 1-3 years in automotive sales admin and possess excellent communication and organizational skills. This full-time position requires working on-site, Monday to Friday, with a commitment to ensuring seamless sales processes.

Qualifications

• 1-3 years of experience in automotive sales admin.
• Excellent verbal and written communication skills.
• Ability to drive an advantage.
• Proficient in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Ability to drive an advantage.
• Strong planning and organizational skills.
• Pleasant and able to get along well with people.
• Flexible with job and task requirements.

Responsibilities

• Oversee administrative aspects of sales operations.
• Process dealership requests and prepare sales reports.
• Manage petty cash fund and coordinate with marketing.
• Preparation of sales reports for AAP registration, updating SMR.
• Processing of dealer sales incentive and marketing documents, including disbursement coordination.
• Coordination with marketing on sales information requirements (Autodeal, price list, MIAS, monthly sales memos, inventory status).
• Management of petty cash fund, including disbursement and replenishment.
• Coordination of WS and RS report with dealers for BOS and internal monitoring files.
• Preparation of slides and tables for monthly Mancom report.
• Management of departmental expense reports, liquidation of advances, reimbursements.
• Monitoring dealer releases and FB page posts per incentive requirements.
• Management of demo unit motorpool, including maintenance, repairs, and cleanliness.
• Updating dealer manpower and inventory report.

Skills

Communication skills

Organizational skills

Planning

Microsoft Office proficiency

Flexibility

Education

College graduate of 4-year business course or equivalent experience

Tools

Microsoft Office

Job description

Are you a talented individual ready to join an awesome team in the Automotive industry?

Be our next Sales Admin Assistant/Supervisor!

This position actively oversees the administrative aspects of sales operations, ensures seamless execution of sales processes, and provides support to the sales team.

The main responsibilities of a SALES ADMIN ASSISTANT/SUPERVISOR include:

1. Processing of Dealership WS, unit delivery schedules, CSR requests.

2. Preparation of daily retail and wholesale report, updating of BAIC calendar of activities, gate pass and VDR for units, consolidation of unit delivery photos.

3. Monitoring of inventory report and submission to brand head and Chairman, legal and audit department.

4. Preparation of sales report for AAP registration, updating of SMR.

5. Processing of dealer sales incentive and marketing request documents, including coordination for disbursement of funds.

6. Coordination with marketing on sales information requirements (e.g. Autodeal sales program, price list, MIAS, monthly sales memos, inventory status and push models.

7. Management of petty cash fund, including requests for disbursement and replenishment.

8. Coordination of WS and RS report with dealers for BOS and internal monitoring files.

9. Preparation of slides and tables for monthly Mancom report.

10. Management of departmental expense report, liquidation of advances, processing of reimbursements.

11. Monitoring dealer releases and FB page posts, in compliance with sales incentive claim requirements.

12. Management of demo unit motorpool, including maintenance, repairs, and cleanliness.

13. Updating dealer manpower and inventory report.

Working pattern and location:

• Join Date:July 2025
• Employment Type:Full-time Employee
• Work Location:On-site
• Working Hours:45 hours, 5 days per week (7:30 AM to 5:30 PM)
• Workdays:Monday - Friday
• Location:728 A. Bonifacio Ave., Balintawak, Quezon City, Philippines.

To be successful in this role you must be…

• A college graduate of 4 - year business course, or equivalent working experience.
• Exposed in automotive sales admin for 1 to 3 years.
• Excellent in communication skills, both verbal and written.
• Proficient in use of Microsoft Office programs, especially in Excel, Word, and PowerPoint
• An individual with the ability to drive an advantage.
• Excellent in planning and organizational skills.
• Pleasant and able to get along well with people.
• Flexible with job and task requirements.