Sales Admin

Grand Canyon Multi-Holdings, Inc.; Pasig; On-site; PHP 279,000 - 446,000; Full time

Job summary

Grand Canyon Multi-Holdings, Inc. is seeking an Administrative Officer to ensure accurate vehicle documentation and a smooth financing process, coordinating with Central Auto Finance and Central Sales Admin, and preparing daily and weekly status reports for easy reference.

The role requires a Bachelor's degree, proven admin experience, strong MS Office skills (Excel with Pivot, Word), excellent written and verbal communication, meticulous attention to detail, and the ability to work under

Qualifications

• Bachelor's degree required.
• Proven admin experience in related roles.
• Advanced MS Office skills (Excel Pivot, Word).
• Excellent written and verbal communication, detail-oriented.
• Ability to work under strict deadlines.

Responsibilities

• Ensure accurate vehicle documentation and smooth financing workflow.
• Receive, record, and forward applications for processing by Central Auto Finance.
• Coordinate and follow up on status with Central Auto Finance and Central Sales Admin.
• Prepare daily/weekly reports on credit applications.
• Monitor vehicle inventory movements and deliveries.
• Prepare Vehicle Sales Invoices and related documents.
• Coordinate PO processes for accessories installations.
• Compile complete customer folders for signatures.
• Document and breakdown sales figures for management.
• Monitor release schedules and ensure timely deliveries.

Skills

Communication

Detail-oriented

Deadline-driven

Office management

Education

Bachelor's Degree

Tools

MS Excel

MS Word

MS Office

Job description

• Must be a graduate of any Bachelor's Degree.
• Proven work experience as an Administrative Officer, Administrator, or similar role.
• With advanced experience with office management software like MS Office such as MS Excel (PIVOT), MS Word, etc.
• Excellent written and verbal communication skills, must be detail-oriented
• Ability to work under strict deadlines can work under pressure

Job Description:

• Ensures accurate documentation of vehicles and ensures smooth flow of the
• Documentation process with no incidence of delay.
• Receives, records, and forwards customer financing applications for processing by the Central Auto Finance
• Coordinator and follow-up status from the same.
• Prepares daily reports on the status of credit applications for easy reference.
• Monitors NWD vehicle inventory (movements-deliveries, transfers, displays, etc.)
• Properly coordinates with Central Sales Admin on unit allocations and orders.
• Prepares Vehicle Sales Invoice (VSI) and Promissory Note/Chattel Mortgage (PNCM)
• Request accessories installations through Purchase Order (PO)
• Prepares Customer folder ensuring completeness of documents (Vehicle Sales Agreement, VSI, Vehicle Delivery
• Receipt, Customer Data Sheet, Computation Sheet, PNCM, Insurance Policy) for customer signatures.
• Documents and breakdown of sales figures for sales management.
• Monitors releases and prepares daily, weekly, and monthly release reports accurately and with no incidence of delay.
• Creates order confirmations and files in the vehicle files.
• Monitors delivery dates and ensures that delivery vehicles are available and prepared.
• Assist clients and Sales Consultant or Insurance inquiries.
• Submits VSI to Central Insurance for preparation of Insurance policy.
• All transactions are virtuous and unadulterated.
• Performs other duties that may be assigned by the Management.
• Practices 5S in the work area at all times.
• Observe company policies, Rules, and Regulations.