Sales Admin

MicroSourcing; Pasay; Hybrid; PHP 420,000 - 560,000; Full time

Benefits offered by this job

Healthcare coverage day one

Above‑market pay

Hybrid work arrangement

Career growth

Inclusive culture

Job summary

MicroSourcing in Pasay City, Metro Manila, Philippines, seeks a Sales Admin to support sales operations, document management, and pricing workflows in a hybrid night-shift role.

Ideal candidates have experience in sales support, strong Excel skills, meticulous data entry, and hands‑on Mincron ERP or similar systems, with familiarity in SPR/EPR and SOR workflows and Florida documentation requirements.

Qualifications

• Experience in sales support, sales operations, or commercial/order processing roles.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail with excellent data entry and documentation management skills.
• Ability to manage multiple open jobs and prioritize tasks effectively.
• Strong written and verbal communication skills for cross‑functional coordination.
• Experience maintaining organized digital filing systems and operational trackers.
• Ability to follow structured workflows and compliance requirements.
• Hands‑on experience with Mincron ERP or similar distribution/wholesale ERP systems.
• Familiarity with SPR, EPR, and vendor pricing workflows.
• Experience handling SOR or purchase order compilation.
• Knowledge of Florida construction documentation requirements such as Notice of Commencement and Permit Documentation.
• Experience coordinating with Credit Departments or Job Account Creation teams.
• Background in HVAC, plumbing, electrical, or building materials distribution.
• Experience with procurement or purchasing teams in a B2B environment.
• Familiarity with claiming processes in a wholesale distribution setting.

Responsibilities

• Process and compile required documentation for job account setup and related documents.
• Coordinate submission of job account documents to the Credit Department / Job Account Creation Group and track status.
• Monitor and follow up on pending credit reviews, account activation, and outstanding requirements.
• Set up and configure claiming in the Mincron ERP system using approved job account information.
• Prepare and submit SPR and EPR to vendors and Ream to secure pricing for jobs.
• Track pricing approval status and coordinate follow‑ups with vendors.
• Compile and submit SOR to the Purchasing Department for procurement processing.
• Maintain organized digital records of job files, pricing approvals, and correspondence.
• Maintain trackers and status reports for open jobs, pending submissions, pricing requests, and procurement updates.
• Coordinate with Credit, Purchasing, Vendors, and Sales Operations to ensure workflow and issue resolution.
• Ensure all documentation and transactions comply with company processes, procurement requirements, and Florida documentation standards.

Skills

Excel

Data entry

Cross-functional

Communication

Documentation

Attention to detail

Multi-tasking

Mincron ERP

Vendor pricing

Procurement workflows

Tools

Mincron ERP

MS Office

Job description

Sales Admin

Location: Two Ecom, Pasay City, Metro Manila, Philippines.
Work setup & shift: Hybrid | Night shift.

Benefits

• Competitive Rewards: Above‑market compensation, healthcare coverage on day one, extra dependents coverage, paid time‑off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Participation in company‑sponsored events and activities.
• Work‑Life Harmony: Flexible work arrangements.
• Career Growth: Continuous learning and career advancement opportunities.
• Inclusive Teamwork: Diverse and inclusive culture.

Key Responsibilities

• Process and compile required documentation for job account setup, including Job Information Sheets, Permit Documentation, Signed Submittals, Signed Bids, and Notice of Commencement documents.
• Coordinate submission of job account documents to the Credit Department / Job Account Creation Group and track account creation status.
• Monitor and follow up on pending credit reviews, account activation, and outstanding requirements.
• Set up and configure claiming in the Mincron ERP system using approved job account information.
• Prepare and submit Special Pricing Requests (SPR) and Enhanced Pricing Requests (EPR) to vendors and Ream to secure approved pricing for jobs.
• Track pricing approval status and coordinate follow‑ups with vendors as needed.
• Compile and submit Special Order Requests (SOR) to the Purchasing Department for procurement processing.
• Maintain organized digital records of job files, pricing approvals, account setups, and correspondence.
• Maintain active trackers and status reports for open jobs, pending submissions, pricing requests, and procurement updates.
• Coordinate with Credit, Purchasing, Vendors, and Sales Operations teams to ensure smooth workflow transitions and issue resolution.
• Ensure all documentation and transactions comply with company processes, procurement requirements, and applicable Florida construction documentation standards.

Qualifications

• Experience in sales support, sales operations, or commercial/order processing roles.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail with excellent data entry and documentation management skills.
• Ability to manage multiple open jobs and prioritize tasks effectively.
• Strong written and verbal communication skills for cross‑functional coordination.
• Experience maintaining organized digital filing systems and operational trackers.
• Ability to follow structured workflows and compliance requirements.
• Hands‑on experience with Mincron ERP or similar distribution/wholesale ERP systems.
• Familiarity with Special Pricing Requests (SPR), Enhanced Pricing Requests (EPR), and vendor pricing workflows.
• Experience handling Special Order Requests (SOR) or purchase order compilation.
• Knowledge of Florida construction documentation requirements such as Notice of Commencement and Permit Documentation.
• Experience coordinating with Credit Departments or Job Account Creation teams.
• Background in HVAC, plumbing, electrical, or building materials distribution.
• Experience working with procurement or purchasing teams in a B2B environment.
• Familiarity with claiming processes in a wholesale distribution setting.