Sales Admin

Coolaire Consolidated Inc.; Quezon City; On-site; PHP 201,000 - 312,000; Full time

Job summary

Coolaire Consolidated Inc. is seeking a competent Sales Administrator to support the sales team with scheduling, data entry, and document prep. The role involves handling sales docs, order processing, and client records, while coordinating between reps, customers, and internal teams.

You will prepare quotes and proposals, answer inquiries, and assist with events and meetings. Strong English/Filipino communication, MS Office proficiency, and attention to detail are essential for success.

Qualifications

• Experience as Sales Administrator or similar in a sales environment.
• Strong organizational skills with multitasking ability.
• Excellent English and Filipino communication.
• Proficient in MS Office and CRM software.
• Attention to detail in data management and record-keeping.
• Ability to work with sales teams and other departments.
• Customer service orientation and professional demeanour.
• Problem-solving and proactive approach to work.
• High school diploma; business admin degree preferred.
• Knowledge of sales processes and terminology.

Responsibilities

• Provide administrative support to the sales team including scheduling, data entry, and document preparation.
• Manage sales documentation, order processing, and client records systems.
• Coordinate communication between sales reps, customers, and internal departments.
• Prepare sales reports, quotations, and proposals accurately and promptly.
• Handle inquiries and deliver customer service support.
• Assist with sales events, presentations, and client meetings as required.
• Monitor inventory updates and share relevant details with the sales team.
• Process invoices, purchase orders, and other admin documents.
• Support sales management with performance tracking and admin duties.

Skills

Organisational skills

Communication

MS Office

CRM software

Data management

Team collaboration

Customer service

Problem solving

Education

High school diploma

Business administration degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

CRM software

Job description

Key responsibilities

• Providing administrative support to the sales team, including scheduling, data entry, and document preparation

• Managing sales documentation, order processing, and client record-keeping systems

• Coordinating communication between sales representatives, customers, and internal departments

• Preparing sales reports, quotations, and proposals in a timely and accurate manner

• Handling inquiries and providing excellent customer service support

• Assisting with sales events, presentations, and client meetings as required

• Monitoring inventory information and communicating relevant updates to the sales team

• Processing invoices, purchase orders, and other administrative documents

• Supporting the sales management with performance tracking and administrative duties

What we're looking for

• Proven experience as a Sales Administrator, Sales Coordinator, or similar administrative role within a sales environment

• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively

• Excellent written and verbal communication skills in English and Filipino

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and CRM software

• Attention to detail and accuracy in data management and record-keeping

• Ability to work collaboratively with sales teams and other departments

• Customer service orientation with a professional and courteous demeanour

• Problem-solving abilities and a proactive approach to work

• High school diploma or equivalent; tertiary education in business administration or related field is preferred

• Knowledge of sales processes and sales terminology.