Sales Admin

Synchronicity Select; Caloocan; On-site; PHP 201,000 - 290,000; Full time

Job summary

Synchronicity Select is seeking an organized administrator to support the Sales and Operations team. You will prepare quotations, proposals, purchase orders, and invoices while maintaining accurate records across customers, products, and orders.

You will monitor orders, coordinate with internal teams and assist with reports, inventory, and general office operations. Ideal candidates have strong MS Office skills and a proactive, detail-oriented mindset.

Qualifications

• Graduate of a 2-year/3-year course or Bachelor's degree.
• Proficient in Microsoft Office, especially Excel and Word.
• Comfortable working with spreadsheets, records, and large amounts of information.
• Strong organizational and documentation skills.
• Detail-oriented and able to manage multiple tasks and deadlines.
• Good communication and coordination skills.
• Comfortable coordinating with customers, suppliers, and different internal teams.
• Can work independently and take initiative, while also working well with a team.
• Willing to learn about SYNCA's products, sales channels, and business operations.
• Experience in sales administration, e-commerce, retail, purchasing, logistics, or office operations is an advantage.
• Experience with Google Sheets, Lazada, Shopee, TikTok Shop, or other e-commerce platforms is an advantage.

Responsibilities

• Provide administrative and operational support to the SYNCA Sales and Operations team.
• Prepare quotations, sales proposals, purchase orders, invoices, and other sales-related documents.
• Encode and maintain accurate customer, product, order, and sales records.
• Monitor customer orders, reservations, deliveries, and order fulfillment.
• Track transactions from initial customer inquiry through payment, fulfillment, and completion.
• Coordinate with Sales, Finance, Warehouse, Purchasing, and other internal teams to ensure smooth transactions.
• Assist in preparing sales reports, inventory monitoring sheets, order summaries, and other operational reports.
• Monitor pending orders, customer requirements, payments, and documents, and follow up when needed.
• Maintain organized physical and digital records of sales and operational documents.
• Assist with customer inquiries, product availability, quotations, and basic order concerns.
• Support day-to-day retail, e-commerce, and office operations as needed.
• Help improve and maintain organized systems for sales records, product information, and internal documentation.

Skills

Excel

Word

Organizational skills

Documentation skills

Attention to detail

Communication skills

Coordination skills

Independent and team work

Initiative

Willingness to learn

Education

Bachelor's degree

2-year/3-year course

Tools

Google Sheets

Lazada

Shopee

TikTok Shop

E-commerce platforms

Job description

Key Responsibilities

• Provide administrative and operational support to the SYNCA Sales and Operations team

• Prepare quotations, sales proposals, purchase orders, invoices, and other sales-related documents

• Encode and maintain accurate customer, product, order, and sales records

• Monitor customer orders, reservations, deliveries, and order fulfillment

• Track transactions from initial customer inquiry through payment, fulfillment, and completion

• Coordinate with Sales, Finance, Warehouse, Purchasing, and other internal teams to ensure smooth transactions

• Assist in preparing sales reports, inventory monitoring sheets, order summaries, and other operational reports

• Monitor pending orders, customer requirements, payments, and documents, and follow up when needed

• Maintain organized physical and digital records of sales and operational documents

• Assist with customer inquiries, product availability, quotations, and basic order concerns

• Support day-to-day retail, e-commerce, and office operations as needed

• Help improve and maintain organized systems for sales records, product information, and internal documentation

About You

• Graduate of a 2-year/3-year course or Bachelor's degree

• Proficient in Microsoft Office, especially Excel and Word

• Comfortable working with spreadsheets, records, and large amounts of information

• Strong organizational and documentation skills

• Detail-oriented and able to manage multiple tasks and deadlines

• Good communication and coordination skills

• Comfortable coordinating with customers, suppliers, and different internal teams

• Can work independently and take initiative, while also working well with a team

• Willing to learn about SYNCA's products, sales channels, and business operations

• Experience in sales administration, e-commerce, retail, purchasing, logistics, or office operations is an advantage

• Experience with Google Sheets, Lazada, Shopee, TikTok Shop, or other e-commerce platforms is an advantage