Admin (Sales)

Polysphere Distribution Inc.; Cebu City; On-site; PHP 246,000 - 335,000; Full time

Job summary

Polysphere Distribution Inc. is seeking a Sales Administrative Assistant in Cebu City to prepare and manage sales reports, invoices, and related documents.

You will coordinate with clients, sales teams, and warehouse staff to ensure accurate order fulfillment and timely documentation. The ideal candidate has a degree in Business Administration or related field, strong Excel/Word skills, and excellent attention to detail.

Qualifications

• Candidates must have a degree in business/admin-related field or equivalent.
• Fresh graduates are welcome to apply.
• Experience in sales admin or clerical roles is an advantage.
• Proficient in Microsoft Office (Excel & Word).
• Strong attention to detail and ability to coordinate effectively.

Responsibilities

• Prepare, encode, and maintain sales reports and records.
• Process sales orders, invoices, delivery receipts, and related documents.
• Monitor and update sales transactions and customer information.
• Assist in coordinating with clients, sales team, and warehouse for order fulfillment.
• File and organize sales documents properly for easy retrieval.
• Check accuracy of data before submission or processing.
• Assist in preparing monthly sales reports and summaries.
• Handle inquiries and follow-ups related to sales documentation.
• Support in inventory monitoring related to sales transactions.
• Ensure confidentiality of all sales and company records.
• Perform other administrative tasks as assigned by the supervisor.

Skills

Attention to detail

Communication skills

Multitasking

Time management

Organizational skills

Willingness to learn

Education

Bachelor's degree in Business Administration/Marketing/Accounting or related

Tools

Microsoft Excel

Microsoft Word

Job description

Responsibilities:

• Prepare, encode, and maintain sales reports and records

• Process sales orders, invoices, delivery receipts, and other related documents

• Monitor and update sales transactions and customer information

• Assist in coordinating with clients, sales team, and warehouse for order fulfillment

• File and organize sales documents properly for easy retrieval

• Check accuracy of data before submission or processing

• Assist in preparing monthly sales reports and summaries

• Handle inquiries and follow-ups related to sales documentation

• Support in inventory monitoring related to sales transactions

• Ensure confidentiality of all sales and company records

• Perform other administrative tasks as assigned by the supervisor

Qualifications:

• Graduate of Business Administration, Marketing, Accounting, or any related course is preferred

• Fresh graduates are welcome to apply

• Previous experience in sales admin, clerical, or related role is an advantage

• Proficient in Microsoft Office (especially Excel and Word)

• Strong attention to detail and accuracy

• Good communication and coordination skills

• Ability to multitask and work under pressure

• Basic knowledge of sales processes, invoicing, and inventory is an advantage

• Reliable, honest, and organized

• Willing to learn and can work with minimal supervision