RTM Admin Assistant

MR DIY Philippines; Philippines; On-site; PHP 279,000 - 391,000; Full time

Job summary

MR DIY Philippines is seeking an Administrative/RTM travel assistant to support Managers with daily travel bookings, itineraries, and expense records. The role requires meticulous coordination of flights, hotels, and transport, ensuring compliance with policies and timely updates.

You will liaise with travel agencies and service providers to secure best rates, monitor deadlines, and handle reimbursements and documentation accurately.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.

Responsibilities

• Assist in daily booking arrangements for Managers, including flights, hotel accommodations, and transportation.
• Handle end-to-end travel coordination, ensuring all bookings align with approved requests and company policies.
• Prepare and maintain travel itineraries, confirmations, and related documentation.
• Coordinate with accredited travel agencies, airlines, and hotel providers to secure the best rates and schedules.
• Monitor booking deadlines, including changes, cancellations, and rebooking requests.
• Provide timely updates to Managers regarding travel details and any changes.
• Check and validate Managers' monthly travel claims and Credit Card liquidations, ensuring completeness and accuracy of supporting documents.
• Maintain organized records of travel expenses, booking history, cash advances and liquidation reports.
• Assist in processing reimbursements and ensuring proper documentation.
• Address and resolve travel-related concerns or emergencies promptly.
• Ensure confidentiality and proper handling of sensitive information.
• Perform other tasks and duties as assigned by immediate supervisor.

Skills

Administrative support

Travel coordination

Time management

Communication

Multitasking

Attention to detail

Tools

Excel

Word

Outlook

Job description

Key Responsibilities

• Assist in daily booking arrangements for Managers, including flights, hotel accommodations, and transpartion.
• Handle end-to-end travel coordination, ensuring all bookings align with approved requests and company policies.
• Prepare and maintain travel itineraries, confirmations, and related documentation.
• Coordinate with accredited travel agencies, airlines, and hotel providers to secure the best rates and schedules.
• Monitor booking deadlines, including changes, cancellations, and rebooking requests.
• Provide timely updates to Managers regarding travel details and any changes.
• Check and validate Managers' monthly travel claims and Credit Card liquidations, ensuring completeness and accuracy of supporting documents.
• Maintain organized records of travel expenses, booking history, cash advances and liquidation reports.
• Assist in processing reimbursements and ensuring proper documentation.
• Address and resolve travel-related concerns or emergencies promptly.
• Ensure confidentiality and proper handling of sensitive information.
• Perform other tasks and duties as assigned by immediate supervisor.

About the job RTM Admin Assistant

• Assist in daily booking arrangements for Managers, including flights, hotel accommodations, and transpartion.
• Handle end-to-end travel coordination, ensuring all bookings align with approved requests and company policies.
• Prepare and maintain travel itineraries, confirmations, and related documentation.
• Coordinate with accredited travel agencies, airlines, and hotel providers to secure the best rates and schedules.
• Monitor booking deadlines, including changes, cancellations, and rebooking requests.
• Provide timely updates to Managers regarding travel details and any changes.
• Check and validate Managers' monthly travel claims and Credit Card liquidations, ensuring completeness and accuracy of supporting documents.
• Maintain organized records of travel expenses, booking history, cash advances and liquidation reports.
• Assist in processing reimbursements and ensuring proper documentation.
• Address and resolve travel-related concerns or emergencies promptly.
• Ensure confidentiality and proper handling of sensitive information.
• Perform other tasks and duties as assigned by immediate supervisor.

Job Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Experience in travel coordination (flights, hotels, transportation) is preferred.
• Familiarity with airline and hotel booking systems is an advantage.
• Strong organizational and time management skills with the ability to multitask.
• Excellent communication and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Detail-oriented with a high level of accuracy.
• Ability to work under pressure and manage multiplebookings simultaneously.