RTM Admin Assistant

MR DIY Philippines; Quezon City; On-site; PHP 223,200 - 279,000; Full time

Job summary

MR DIY Philippines is seeking an Administrative Assistant to assist in daily booking arrangements, travel coordination, and administrative support. This role is essential for ensuring that all travel bookings comply with company policies and are well-managed.

The ideal candidate should have strong organizational skills and prior experience in travel coordination, ensuring a smooth workflow. Candidates must be detail-oriented and proficient in Microsoft Office applications.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Familiarity with airline and hotel booking systems is an advantage.
• Detail-oriented with a high level of accuracy.

Responsibilities

• Assist in daily booking arrangements for Managers.
• Handle end-to-end travel coordination and preparation of itineraries.
• Check and validate Managers' monthly travel claims.

Skills

Experience in travel coordination

Strong organizational skills

Excellent communication skills

Proficient in Microsoft Office

Job description

• Assist in daily booking arrangements for Managers, including flights, hotel accommodations, and transportation.
• Handle end-to-end travel coordination, ensuring all bookings align with approved requests and company policies.
• Prepare and maintain travel itineraries, confirmations, and related documentation.
• Coordinate with accredited travel agencies, airlines, and hotel providers to secure the best rates and schedules.
• Monitor booking deadlines, including changes, cancellations, and rebooking requests.
• Provide timely updates to Managers regarding travel details and any changes.
• Check and validate Managers' monthly travel claims and Credit Card liquidations, ensuring completeness and accuracy of supporting documents.
• Maintain organized records of travel expenses, booking history, cash advances and liquidation reports.
• Assist in processing reimbursements and ensuring proper documentation.
• Address and resolve travel-related concerns or emergencies promptly.
• Ensure confidentiality and proper handling of sensitive information.
• Perform other tasks and duties as assigned by immediate supervisor.

Job Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Experience in travel coordination (flights, hotels, transportation) is preferred.
• Familiarity with airline and hotel booking systems is an advantage.
• Strong organizational and time management skills with the ability to multitask.
• Excellent communication and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Detail-oriented with a high level of accuracy.
• Ability to work under pressure and manage multiple bookings simultaneously.