Executive Assistant

ARBEIT INFOTECH INC.; Muntinlupa; On-site; PHP 334,800 - 502,200; Full time

Job summary

A dynamic technology company based in Metro Manila seeks an experienced Executive Assistant to manage correspondence, calendars, and travel arrangements. The ideal candidate will have at least 1 year of experience, strong organizational and communication skills, and proficiency in Microsoft Office Suite. This role supports various administrative tasks, including meeting preparation and event logistics, providing a crucial link between internal stakeholders and external partners.

Qualifications

• Minimum 1 year of experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide efficient correspondence, meeting, and diary management.
• Coordinate domestic and international travel, including itineraries.
• Support event coordination and logistics.

Skills

Organizational skills

Communication skills

Multitasking skills

Stakeholder management

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Provide efficient correspondence, meeting, and diary management using MS Office Suite


• Review and manage calendars, resolve scheduling conflicts, and liaise with internal stakeholders


• Coordinate domestic and international travel, including itineraries, bookings, and expense claims


• Assist with meeting preparation, document management, and minute-taking when required


• Support event coordination and logistics


• Process timesheets, expense claims, and financial reports (WIP/CRM)


• Provide administrative support for recruitment, onboarding, and employee offboarding


• Manage asset collection, people movement reconciliation, and People Direct queries


• Support colleagues during leave periods and maintain strong internal relationships

Requirements

• Minimum 1 year of experience as an Executive Assistant or similar role


• Proficiency in Microsoft Office Suite


• Strong organizational, communication, and multitasking skills


• Ability to handle confidential information with professionalism


• Experience in travel coordination, meeting management, and event support


• Strong stakeholder management and relationship-building skills