Remote Operations Executive Assistant | US Hours

Global Finance Teams; Makati; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Global Finance Teams is seeking an Operations Executive Assistant to support daily operations and management activities. The role collaborates with senior executives to streamline processes, manage calendars, and coordinate various tasks for smooth organizational functioning.

Responsibilities include calendar management, travel arrangements, budget tracking, and onboarding support, with an emphasis on confidentiality and professional communication.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and remote collaboration tools.
• Ability to work independently and handle multiple tasks in a fast-paced environment.
• High level of confidentiality and professionalism.
• Willing to work remotely and US hours Monday to Friday

Responsibilities

• Provide administrative support to senior executives, including managing calendars, scheduling meetings, and preparing documents.
• Assist in the coordination and execution of operational projects and initiatives.
• Maintain organized filing systems and efficient workflow processes.
• Communicate effectively with internal and external stakeholders to facilitate collaboration.
• Conduct research and prepare reports to support decision-making by senior management.
• Handle travel arrangements and itineraries for executives as needed.
• Assist in budget management and tracking expenditures.
• Support the onboarding process for new employees, including scheduling orientation sessions.

Skills

Calendar management

Meeting scheduling

Executive support

Communication

MS Office

Remote collaboration

Multi-tasking

Confidentiality

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Remote collaboration tools

Job description

Global Finance Teams is seeking an Operations Executive Assistant to support daily operations and management activities. The role collaborates with senior executives to streamline processes, manage calendars, and coordinate various tasks for smooth organizational functioning.

Responsibilities include calendar management, travel arrangements, budget tracking, and onboarding support, with an emphasis on confidentiality and professional communication.