Executive Assistant

Hudson Talent Solutions; Quezon City; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Hudson Talent Solutions is seeking an experienced Executive Assistant to provide high-level support to senior leaders in a fast-paced, global environment. You will help leaders stay focused, productive, and connected across teams and time zones.

You will coordinate calendars, travel, and expense reporting, support virtual meetings, and collaborate with Executive Assistants across worldwide teams. The role requires discretion, proactive problem-solving, and the ability to work independently while

Qualifications

• 5+ years of experience supporting senior leaders as an Executive Assistant or Administrative Assistant.
• Strong experience managing complex calendars, travel coordination, and expense reporting.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Concur, and Zoom.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication and stakeholder management skills.

Responsibilities

• Manage complex calendars across multiple time zones with prioritization.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare and process expense reports accurately and in compliance with policies.
• Support multiple senior executives in a fast-paced, virtual environment.
• Provide coverage and collaboration with Executive Assistants across global teams.
• Assist with meetings, presentations, communications, and administrative projects.
• Handle confidential information with professionalism, discretion, and sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Stakeholder management

Independent work

Tools

Microsoft Office

Concur

Zoom

Job description

Are you a highly organized and proactive Executive Assistant who thrives in a fast-paced, global environment? We're looking for an experienced professional to provide high-level support to senior leaders, helping them stay focused, productive, and connected across teams and time zones.

What You'll Do

• Manage complex calendars across multiple time zones, ensuring seamless scheduling and prioritization.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Prepare and process expense reports accurately and in compliance with company policies.
• Support multiple senior executives in a fast-paced, virtual environment.
• Partner with Executive Assistants across global teams and provide coverage when needed.
• Assist with meetings, presentations, communications, and administrative projects.
• Handle confidential information with professionalism, discretion, and sound judgment.

What We're Looking For

• 5+ years of experience supporting senior leaders as an Executive Assistant or Administrative Assistant.
• Strong experience managing complex calendars, travel coordination, and expense reporting.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Concur, and Zoom.
• Excellent organizational skills and the ability to manage multiple priorities.
• Strong communication and stakeholder management skills.
• Ability to work independently, anticipate needs, and solve problems proactively.
• Experience working with global stakeholders is an advantage.
• Flexibility to support leaders aligned with U.S. business hours.

Why Join Us?

• Hybrid work arrangement (3 days onsite per week)
• Opportunity to support senior leaders in a global environment
• Exposure to international stakeholders and cross-functional teams
• Collaborative and professional work culture
• Career growth and development opportunities

If you're an experienced Executive Assistant who enjoys supporting senior leaders and making an impact behind the scenes, we'd love to connect with you.