Executive Assistant - International Account

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a highly organized Executive Assistant to support international clients and senior leaders from the Philippines. The role focuses on managing executive calendars, coordinating across multiple time zones, and arranging domestic and international travel.

You will prepare materials, reports, and presentations while liaising with global stakeholders. The position requires 3+ years of EA experience, strong English communication, and the ability to handle confidential

Qualifications

• Bachelor's degree required
• Minimum of 3 years of Executive Assistant, Executive Virtual Assistant, or Senior Administrative support experience
• Experience supporting C-level executives, partners, directors, or senior leadership teams
• Experience working with international clients or global stakeholders
• Strong proficiency in Microsoft Outlook, Calendar, Teams, Word, Excel, and PowerPoint
• Excellent written and verbal English communication skills
• Strong organizational, stakeholder management, and problem-solving abilities
• Experience managing multiple priorities in a fast-paced corporate environment
• Willing to work in a hybrid setup and mid-shift schedule.

Responsibilities

• Manage complex calendars and executive schedules
• Coordinate meetings across multiple time zones
• Arrange domestic and international travel
• Prepare meeting materials, reports, and presentations
• Support senior leaders with administrative and operational tasks
• Communicate professionally with internal and external stakeholders
• Handle confidential information with discretion
• Track action items and ensure timely follow-through

Skills

Calendar management

Travel coordination

Stakeholder communication

English proficiency

Organization

C-level support

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are seeking a highly organized and proactive Executive Assistant to support international clients and senior leaders. This role requires strong experience managing executive calendars, coordinating meetings across multiple time zones, handling travel arrangements, and working with global stakeholders.

Responsibilities

• Manage complex calendars and executive schedules
• Coordinate meetings across multiple time zones
• Arrange domestic and international travel
• Prepare meeting materials, reports, and presentations
• Support senior leaders with administrative and operational tasks
• Communicate professionally with internal and external stakeholders
• Handle confidential information with discretion
• Track action items and ensure timely follow-through

Qualifications

• Bachelor's degree required
• Minimum of 3 years of Executive Assistant, Executive Virtual Assistant, or Senior Administrative support experience
• Experience supporting C-level executives, partners, directors, or senior leadership teams
• Experience working with international clients or global stakeholders
• Strong proficiency in Microsoft Outlook, Calendar, Teams, Word, Excel, and PowerPoint
• Excellent written and verbal English communication skills
• Strong organizational, stakeholder management, and problem-solving abilities
• Experience managing multiple priorities in a fast-paced corporate environment
• Willing to work in a hybrid setup and mid-shift schedule.